Payroll Officer + Accounts/Admin Assistant

WHO WE ARE

The Hakfoort Group is a family-owned hotel group which has operated for well over 25 years throughout Queensland. Currently running 5 hotels with just over 200 staff in total in Toowoomba, Brisbane & Bowen.

THE ROLE

An exciting opportunity has become available for a PAYROLL OFFICER + Accounts/Admin Assistant to join our Head Office team. This position is predominately responsible for all payroll tasks with the addition of assisting the accounts department in some day-to-day tasks.

This role involves accurate payroll processing, PAYG, Workcover, Payroll tax, ensuring our employees are paid using the correct awards and all payroll processes. Assisting with data entry of hotel dailies, Processing invoices and processing payments in MYOB. The role shall also assist Family owned with reception and admin duties when required.

This role requires a strong understanding of Payroll and financial systems, attention to detail and the ability to work confidentially and collaboratively with internal and external stakeholders.

There is flexibility in the hours, however Monday, Tuesday & Wednesday will be required workdays, but we can negotiate start & finish times for the right candidate.

PAYROLL

• Process payroll weekly accurately and efficiently using FoundU;
• Knowledge of awards;
• Maintain confidentiality and security of employee payroll information;
• Maintain accurate payroll records and employee data, including hours worked, leave balances, and salary adjustments;
• Enter into MYOB all weekly payroll Journals, including wage break down, PAYG payments, payroll tax and Superannuation payments;
• Handle all aspects of payroll administration, such as approving new employees in the payroll system, updating employee information (if required), and processing terminations or resignations;
• Reconcile payroll transactions and resolve any discrepancies or errors;
• Generate payroll reports, including payroll summaries, tax reports, and other required reports;
• Respond to payroll-related inquiries from employees and managers. Provide assistance and guidance on payroll-related matters;
• Prepare PAYG, payroll tax and super reports & payments on a monthly basis;
• Ensure payroll-related activities, such as WorkCover and child support, are reconciled, processed and reported;
• Annual reconciliation lodgement of all payroll and oncosts e.g. Workers Compensation, PAYG, Payroll tax, superannuation and STP.

ACCOUNTS & GENERAL DUTIES

• Prepare and analyse accounts receivable aging reports.
• Reconcile cheque, EFT, and cash payments to the bank statement on a daily basis and prepare banking deposit paperwork.
• Handle archiving related tasks.
• Bank Reconciliations related to accounts receivable and Payroll;
• Carry out admin/reception tasks when required;
• Carry out all other adhoc tasks requested by management;
• Provide backup for both accounts payable and reception while members are on leave, if required;
• Ensure your work is completed in appropriate timeframes and strive for high productivity;
• Ensure all department processes, procedures, and activities are recorded, and ongoing reviews and corrective actions are performed to ensure continuous improvement of the department;
• Exceptional accuracy and attention to detail;
• Flexible approach to working hours;
• A professional appearance;
• Excellent communication and people skills;
• Ability to use initiative and has a strong work ethic.

Qualifications/Experience:

• Minimum 2-3 years’ experience as a Payroll Officer;
• Minimum 1 years' experience in Accounts & Admin duties;
• Previous experience with FoundU payroll system an advantage.

What we offer:

• Flexible work hours
• Casual or Part time for right candidate

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