AddressA bit about Highland
Having been in business for nearly 17 years, Highland truly is a trusted and leading real estate agency in the Sutherland Shire, Eastern Suburbs, and now the Inner West areas (our 7th office in Newtown having opened April 2024). Our teams across NSW and QLD boast over 160 staff working tirelessly across Sales, Leasing, Property Management, Commercial, Project Marketing, and internal operations.
Our offices are full of dedicated and positive staff who support each other on a daily basis. We are very big on rewards, acknowledgment, and events to build team morale and bonding. We are more than just property at Highland – we are our people.
The Role:
We are looking for a career administrator. Someone who is highly organised with exceptional attention to detail and accuracy, who can work well in a fast-paced team and environment. This purely admin role is to support our existing team on all things administrative within HR & Recruitment.
Duties include, but not limited to:
- Assist with the administration and preparation for on-boarding & off-boarding of employees including but not limited to:
- Profile & system set ups/deactivation
- Scheduling training and introduction meetings
- Induction Pack preparation
- Assist our Talent Specialist with day to day recruitment administration including but not limited to:
- Conducting Reference Checks
- Issuing Police Checks
- Updating the candidate database via JobAdder
- Conducting Feedback calls
- Shortlisting candidates & scheduling interviews
- Schedule regular HR check in’s & performance reviews for employees
- Manage all electronic and physical filing of employee documents
- Assist with conducting quarterly audits on staff files, ensuring all are compliant & up to date
- Maintain organisational charts & phone ext lists
- Manage the Supervision Guidelines document process for each agent team
- Liaising with payroll re updates and changes
- Assist in driving and influencing our supportive, motivating and productive office culture
- Initiate new processes or better task efficiencies where possible
- Assisting with Work Experience program, careers evening and ad hoc events
- Attending compulsory weekly meetings with the HR team, and monthly company meeting
- Ad hoc assistance on reception alongside the rest of the People & Culture team if there is sick/annual leave
- Must have previous experience in role with a heavy administrative focus
- Exceptional organisation and prioritising skills
- Impeccable communication skills, both verbal and written
- Confidence – professional and friendly, not rude or abrupt
- Must have strong attention to detail and accuracy
- Strong time management and follow up skills
- The ability to thrive within a professional and fast paced environment
- Must be presentable and professional with strong interpersonal skills
- Demonstrated high level of integrity when dealing with sensitive and confidential information
Only suitable candidates will be contacted
Additional information
- Flexible working hours available i.e return to work mum/scaling back hours
- Need to be organised and very confident with administration
- Support a great energy, hard working People & Culture team
