Personal Assistant

Our client seeking an immediately available PA to join their team on a 6 month contract basis. Great hybrid working options available.

Our client seeks an experienced and engaged contractor for a 6-month Personal Assistant opportunity based in Melbourne's CBD.

Responsibilities:

Diary Management and Meeting Coordination:

• Proactively manage the Executive General Manager's (EGM) diary.
• Organise meetings with accurate and convenient logistical arrangements.
• Manage conflicting meetings ahead of time.
• Ensure the EGM attends meetings on time.
• Create reminders in the diary to ensure deadlines are met.
• Book travel arrangements in accordance with company policy.
• Coordinate events such as all-hands meetings, including venues, speakers, and content.
• Coordinate team inclusion in companywide celebrations and team engagement activities.

Correspondence and Presentation Material Management:

• Under direction, prepare and send correspondence.
• Follow up on pending matters with stakeholders and ensure meeting materials are sent/received ahead of time.
• Ensure deadlines are adhered to and extensions are arranged ahead of time.
• Under direction, prepare and proofread reports/presentations in accordance with company guidelines.
• Prepare agendas, take minutes, and follow up on actions.
• Build relationships with key staff and partners.

Co-ordination of Recruitment and Onboarding Activity:

• Work with the HR/recruitment team to assist with the recruitment process.
• Coordinate new starter onboarding process, including systems access, building access, desk space, and hardware equipment.

General Office Management:

• Advise the team on general administrative matters.
• Help organize complex meetings for the senior leadership team.
• Collaborate with other EAs/PAs/TAs to organize events/workshops.
• Cover for other administrative staff leave.
• Office space planning and relocation coordination.

This is a fantastic opportunity to join a supportive and collaborative team in a fun and friendly environment - this role also has the potential to go permanent for the right candidate.
If you are a highly organised and proactive individual with excellent communication skills, we invite you to apply for this challenging and rewarding position.
To apply, please submit your resume as soon as possible.