Personal Assistant

About SEEK

SEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.

Life at SEEK

SEEK’s purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Place to Work 2023 In Tech (third year in a row). We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.

Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.

You will support a minimum of two senior leaders and your primary focus is to provide outstanding administrative support and assistance for these leaders, and their teams where appropriate.

All of our teams are distributed across Asia Pacific, and therefore the role involves collaboration with executives, leaders and team members across multiple countries and locations.

Key responsibilities

• Extensive and complex diary management for busy leaders
• Travel coordination, including complex itineraries and visa applications
• Coordinating internal and external meetings across multiple time zones
• Preparing meeting agendas, presentations and calendar events
• Liaising with management in external businesses and international SEEK businesses
• Email management and serving as the primary point of contact for your leaders
• Ability to handle confidential and sensitive information with a high level of integrity
• Reconciling expenses & invoices.

• Experience supporting Senior Executive/s and ability to manage multiple direct leaders and calendars
• Proven experience in broad administrative duties including but not limited to: extensive diary and travel management (international travel, visas and itineraries), expenses, and coordination of meetings, agendas, materials and presentations.
• Ability to handle and prioritise multiple and disparate tasks in a rapidly changing environment where adaptability is critical
• Comfort working with stakeholders across locations and countries, and supporting leaders and teams remotely (where required)
• A positive, helpful and can-do attitude with a strong sense of collaboration and flexibility
• Strong judgement and decision-making, knowing when to consult and when to act.

At SEEK we offer:

• Annual Performance Bonus Plan
• Support of flexible working, including a mix of office and work from home days depending on your role.
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• SEEK are committed to operating sustainably, a certified carbon neutral business operation, with the target of 100% renewable energy by 2025, and net zero by 2030.

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.