Portfolio Master Scheduler

• 10 years’ experience in a project/program management environment across delivery methodologies.
• Demonstrated experience leading and uplifting scheduling discipline at an enterprise level
• Fixed term (12 months) opportunity & hybrid working option

About the Role

This role will enable programs to effectively translate business case outcomes into a logically sequenced and dependency driven document that can be relied on by all stakeholders as the source of truth for program activities. The Portfolio Master Scheduler will provide schedule management, essential insights and progress reporting to ensure predictable outcomes and assist in program optimisation, including effective resource management and critical path monitoring.

Benefits

• A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs
• icare day – access to an extra day’s leave
• Comprehensive learning and development support aligned to icare’s Core Capabilities.
• Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards
• Access to our Employee Assistance Program

Key Responsibilities

It’s an exciting time at icare where no two days are the same; as Portfolio Master Scheduler you will:

• Accountable for the quality and uplift of the Enterprise Transformation Portfolio schedules.
• Work with the Portfolio Delivery team to ensure portfolio wide interdependencies are identified for the successful delivery of outcomes and benefits. Liaising with various stakeholders to gather accurate information in a timely manner.
• Assist with the enhancement, implementation and process integration of templates and artefacts to drive uplift of the project portfolio management maturity of the organisation.
• Capture resource data including net capacity and demand, identification of unfulfilled skill gaps, resource contention and over-allocations and the impact on resourcing of delays in projects.
• Drive a forward view of critical phases and milestones, inclusive of go-lives, deliverables, governance and set up activity.
• Support the Program Leadership Team by providing high quality reporting for key forums including Steering Committee, Group Executive Team and Board level reporting.
• Work with program team members to build out the necessary minimum standards to enable integrated program and portfolio scheduling, dependency management and executive reporting with a specific focus on lead indicators.
• Provide quality assurance to ensure adherence to the minimum standards and standardisation across the program and portfolio.
• Challenge underlying assumptions behind program schedules to ensure they reflect tangible outcomes, align with agreed acceptance criteria and are realistic.
• Provide onboarding, ongoing training and support to program and project managers, ensuring any scheduling related capability gaps are identified and quickly addressed.

Identify the critical path and associated risks/variance and drive the proactive development of contingency options, surfacing any critical and emerging delivery risks and potential implications to the Portfolio Delivery team as required.

Skills & Experience

• Demonstrated experience leading and uplifting scheduling discipline at an enterprise level
• Articulating insights to support executive decision making
• A minimum of 10 years’ experience in a project/program management environment across various delivery methodologies.
• Extensive experience in project scheduling tools such as PPM, MS Project, Project Online and Jira.
• Well-developed skills in management and maintenance of project management tools, including Microsoft Project Online and Microsoft Project Portfolio Management (PPM).
• Well-developed project management office skills or equivalent knowledge and skills gained through practical experience, with a sound understanding of project management techniques and methodologies.
• Developed collaborative and partnering approach to stakeholder management.
• Qualification and/or accreditation in Project Scheduling and/or Project Management (Prince2, PMBOK).

Culture

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply.   We are committed to our people’s development so the people of NSW can thrive.

About the Company

We care for the people of NSW, building confidence and trust so our communities can thrive. We make the complex simple, so our schemes deliver better outcomes for people and communities. Whether a person is severely injured in the workplace or on our roads, icare supports their long-term care needs to improve quality of life, including helping people return to work. 

• For more information about icare visit our website
• icare operates a direct sourcing model so no agency introductions will be accepted
• We are a Circle Back Initiative Employer – we commit to respond to every applicant
• A talent pool may be created through this recruitment process.

Please note that you must be an Australian citizen, permanent resident of Australia, New Zealand citizen with a current New Zealand passport or have unrestricted working rights to apply for this role.