Primary School Admin. / Bursar

Are you ready to play a vital role in our welcoming, administration of Spotswood’s “hidden gem of the west,” St. Margaret Mary's School? St. Margaret Mary's is under the governance of Melbourne Archdiocese Catholic Schools (MACS). As our Bursar transitions into retirement, we seek an experienced individual to start during Term 2. A School Bursar experienced in ICON, eSIS & School Admin. duties is preferred. For the right candidate, we offer the opportunity for an experienced School Admin. officer to undergo training and eventually step into the Bursar role. Wages will grow and reflect experience & skill acquisition.

Are you looking to contribute to the smooth operation of a vibrant educational institution? St. Margaret Mary's School is seeking a dedicated and organised individual to join our team as a Bursar / School Administration Officer. This role is pivotal in supporting the administrative functions of the school, ensuring efficiency, confidentiality, and professionalism at all times.

Key Responsibilities:

• Confidentiality: Uphold the highest standards of confidentiality in handling all matters related to school administration.
• School Administration Experience: Previous experience in school administration will assist in success in role application.
• Organisational Skills: Demonstrate strong organisational, planning, and coordination skills, with the ability to prioritise tasks effectively amidst multiple demands.
• Proficiency in Microsoft Office: High proficiency in Microsoft Office suite including Word, Excel, and PowerPoint is required.
• IT Competency: Sound knowledge of general IT systems and applications, including spreadsheets, databases, intranet, and internet usage.
• Attention to Detail: Display meticulous attention to detail and the ability to multitask efficiently.
• Communication Skills: Excellent communication skills are essential, with the capacity to communicate effectively at all levels within the school community and external stakeholders.
• Commitment to Ethos: Demonstrate a commitment to the ethos, values, and mission of Catholic education.

Specific Duties:

• Provide courteous and efficient customer service, offering office and clerical support to St. Margaret Mary's School.
• Reception Duties: Welcome and provide information to parents and students, maintain positive relationships with stakeholders, answer phone inquiries, and handle mail distribution.
• Event Support: Assist in the preparation of school events, gatherings, and functions.
• Administration Duties: Manage clerical and financial administration, including correspondence, enrollment inquiries, personnel records, and inventory control.
• Information Systems Management: Operate and maintain various information systems such as Operoo, Seesaw, Synergetic, and ICON.
• Finance Duties: Maintain staff attendance records, support salary assessments, facilitate fee collection processes, and prepare financial reports.
• First Aid Team Contribution: Contribute and collaborate as part of the school's First Aid team.

Qualifications:

• Previous experience in school administration is preferable.
• Strong organisational, communication, and IT skills.
• Commitment to confidentiality and Catholic education ethos, being Catholic not essential.
• Ability to work effectively within a team and prioritise tasks efficiently.

If you're passionate about supporting the administration of a dynamic educational institution and possess the requisite skills and experience, we invite you to apply for this rewarding opportunity. Join us in shaping the positive future of St. Margaret Mary's School!