Project and Communications Officer

Job no: 0061774
Location: Parkville
Role type: Full-time; Fixed-term for 12 months
Department: Operational Performance Group
Salary: UOM 6 – $92,749 - $100,397 p.a. plus 17% super

This position is a professional development opportunity for University of Melbourne staff. Only current Continuing, Fixed-Term, and Casual staff are eligible to apply. Eligible staff wishing to apply must update their profile on the application page to indicate they are ‘currently employed by the University of Melbourne’. This will confirm eligibility for positions that are open to internal staff applicants only.
About the Role
This presents an exciting opportunity for an internal employee at the University to join OPG and contribute to our projects through high-quality project administration. In this role, you’ll collaborate closely with the OPG PMO and Project Managers to assist in the planning, coordination, and execution of transformative operational initiatives.

Your primary duties will involve supporting the design and development of project reporting packs, transforming complex information into easily understandable, visually engaging documents that convey a consistent message to stakeholders. Additionally, you’ll offer support across various stages of the project lifecycle and handle other day-to-day tasks for the PMO. This role will require effective collaboration with stakeholders at all levels.

Your responsibilities will include:

• Support the delivery of key tasks and initiatives within the OPG portfolio
• Support project leads and OPG with administrative tasks
• Prepare high quality project resources and artefacts
• Provide secretariat support to project working groups, meetings, workshops or other activities

Who we are looking for
We’re looking for people who demonstrate excellent time management skills and thrive in a dynamic team environment. You should possess outstanding communication and written skills, along with a high level of professionalism. Problem-solving abilities and sound judgment will also be essential for success in this role.

You will also have:

• Proficient in the Microsoft Suite, with ideally some proficiency in other design software.
• A graduate degree in a relevant discipline and/or a relevant combination of training and experience
• Experience of project management is desirable
• Experience with AI tools is desirable

For further information regarding responsibilities and requirements please refer to the attached PD.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Operational Performance Group
The Operational Performance Group (OPG) is a centre of excellence in business transformation and data, driving improved operational efficiency, effectiveness, and experiences across the University.

The OPG brings together specialist skills and expertise to discover opportunities and partner with you to define, design, test and deliver solutions. We provide assurance, organisation, measurable contributions, enhanced transparency and improved engagement and Communications between all stakeholders – We help build a community of support to ‘get the job done’.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at hr-careers@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Ivanka via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Applications close: Sunday 3 March 2024 11:55 PM Australian Eastern Daylight Time (AEDT)