AddressAbout Us
Mornington Peninsula Shire is Victoria's destination municipality, characterised by unique townships, highly productive agriculture, world renowned landscapes, tourist regions, and areas of national and international conservation significance within a vital Green Wedge.
The Shire is responsible for a broad range of infrastructure and community services that support the wellbeing and prosperity of our diverse community. With approximately 900 employees, it is a busy and vibrant workplace.
What’s on Offer
- Work Life Balance – We offer a hybrid working model, flexible working arrangements and generous leave provisions.
- Culture – Positive, fun and inclusive work environment that is underpinned by our core values which are integral to everything we do. These are Integrity, Openness, Courage, Respect, and Excellence.
- Opportunity – Temporary part-time role up to 31 January 2025, 22.8 hours per week, based in the Rosebud office. Band 5 - $75,386.55 per annum pro-rata (excl. super).
- Job Satisfaction – Have a meaningful impact on the community by contributing to achieve positive outcomes across the Mornington Peninsula Shire.
About the Role
The Business Support Officer - ACE is responsible for providing a wide range of administrative functions to support the work of the Managers & Team Leaders in the Advocacy, Communications & Engagement team to achieve the units’ operational and strategic objectives.
The role will work collaboratively across the unit and Directorate with a focus on business improvement activities and will facilitate effective daily and long-term management of the unit’s goals with an emphasis on the provision of excellent customer service.
Reporting to the Manager – Advocacy, Communication & Engagement the core responsibilities include:
- Work collaboratively with the ACE unit to support the delivery of key projects, initiatives, events and programs
- Provide high level, trusted and confidential administrative support
- Provide exceptional customer service to the exemplary standard required when representing the Manager and ACE unit
- Prepare and draft correspondence, managing workflows and approvals
- Support the ACE unit in procurement processes
- Diary and inbox management for ACE Manager
- Support the unit’s business goals and objectives by supporting the development of Strategies, Policies, Plans and Procedures
- Proactively scheduling meetings including the preparation of agendas and capturing actions
- Provide cover for other support roles within the Directorate including the Executive Assistant to the Director and other business/admin support roles
- Assist Manager and ACE unit with Councillor requests, involving monitoring the Councillor Request system to ensure responses are provided within required timeframes
- Assist Manager and Team Leaders with preparing recruitment materials and participate in the recruitment process as requested. Facilitate transfer of Position Description information to new corporate templates
About You
- Demonstrated experience providing a high level of administrative support to managers
- Qualifications in Business Administration (desirable)
- Demonstrated efficiency in the MS Office suite of applications and information management systems
- Experience in local government or other complex organisations is desirable
- Ability to manage workload to a high standard and the ability to determine work priorities. Political acumen, tact, and diplomacy in the achievement of outcomes
How to Apply
If this role sounds like you, click 'Apply'.
The Mornington Peninsula Shire is committed to creating a diverse and safe environment. We are proud to be an equal opportunity and Child Safe employer. We encourage applications from First Nations people, culturally and linguistically diverse people, people with disabilities, neurodiverse people, and people of all genders, sexualities and age groups.
Mornington Peninsula Shire undertakes a variety of employment screening checks. This includes employment references, Working with Children Checks and National Police Checks.
Applicants must have valid Australian work rights.
For further information about the role, you can download the Position Description by clicking 'Apply'. For a confidential discussion about this opportunity, please contact: Kirsty Hardt, Acting Manager – Advocacy, Community & Engagement on 5950 1009.
Applications Close: 6pm Friday 31 May 2024.
