Project Coordinator, Indigo Delivery Branch

Agency Purpose

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

The AEC’s values and commitments

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

The Team

You will join a team of a highly motivated and collaborative professionals that work in the Enterprise Transformation Group (ETG). The ETG is made up of two Divisions, the Chief Information Officer Division (CIOD) and the Enterprise Strategy and Transformation Division (ESTD), that have been established to drive the AEC’s transformation agenda, and to deliver the Election Systems Modernisation Program (Indigo Program) on behalf of the agency.

The Indigo Delivery Branch (IDB) is part of the CIOD and is responsible for:

Tranche 1 Agile Delivery Teams (ADTs) – multidisciplinary teams building and implementing foundational technology, stabilising the ICT operating environment, and mitigating the risks of aging systems;

Tranche 2 ADTs – multidisciplinary teams building and implementing solutions to re-engineer business processes and replace aging electoral systems with modern, secure, and agile technologies.

Systems Teams – multidisciplinary teams building the Agile development environment for the Program, including developing and maintaining the continuous delivery pipeline, and facilitating releases.

The IDB is committed to establishing and maintaining a high performing and positive workplace culture. 

The Opportunity

The Project Coordinator will work closely with the Delivery Director, Program Manager and Systems Teams, working with limited supervision to provide administrative support that enables the successful delivery of Tranche 2 of the Program.

The role will make important contributions to monitoring the Systems Teams’ work progress, including the monitoring and analysing of project outputs and outcomes; coordinating quality assurance practices; and monitoring performance indicators. 

The Project Coordinator will also contribute to the preparation of important correspondence, briefings, papers, reports, and other written artefacts, requiring strong attention to detail. The role will coordinate delivery activities including, but not limited to, testing, releases, and maintenance of the continuous delivery pipeline.

To excel you’ll have:

• Experience providing administrative support to large-scale projects/programs with the ability to contribute to the day-to-day operations of a team. 
• Well-developed written and verbal communication skills, with the ability to effectively with people from diverse backgrounds and levels of seniority.
• Well-developed stakeholder management skills, with the ability to build and maintain positive relationships and proactively help manage stakeholder expectations.
• Well-developed research and analytical skills, with the ability to use available information and professional judgement to help solve complex problems and inform pragmatic solutions.
• Demonstrated high integrity and discretion when dealing with confidential and sensitive matters.
• Demonstrated ability to work autonomously and a strong commitment to working harmoniously within a team to achieve positive results and support the AEC’s strategic direction.

Desirable

• Experience providing administrative support for an IT transformation project/program in the Federal Government context.
• Tertiary qualifications and/or relevant working experience in Information Technology, Business Administration or a similar field.
• Proficiency in using IT tools to maintain project/program records and information (e.g., MS Suite, SharePoint, Objective and Azure DevOps) 
• Experience in Agile ways of working, such as SCRUM and the Scaled Agile Framework (SAFe).

Eligibility

• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.