Project Installation Coordinator

Project Installation Coordinator

About the company

AFLO Equipment is an Australian owned and operated company based in Melbourne. 

AFLO Equipment are the market leaders and renowned for providing quality turnkey Lubrication/Workshop fit outs, Lubrication and Refuelling equipment and associated services to the Petroleum, Oil, and Heavy Industries. 

We have an exciting opportunity for a Project Installation Coordinator to join our rapidly growing team in Hoppers Crossing.

Reporting to the Operations Manager, the dedicated Project Installation Coordinator works to provide high-level project support at National level as the business undergoes a strong growth agenda.

This is a newly created, ongoing role that will require both high level administrative expertise, combined with an ability to juggle multiple projects in a fast-paced growth environment.

What's in it for you?

Opportunity to be involved in project-based work.

Opportunity to be part of a business going through a high growth phase.

Be part of a dynamic team.

Be part of an organisation with a strong mission and purpose.

Your role will include the following responsibilities:

Provide project administration support to the Sales Team and Operations Team.

You will be the first point of call for the Operations Team in relation to installation work daily.

Project-based work including reviewing contracts, setting meetings, working to tight time frames and deadlines.

Liaise with management to identify and define project requirements, scopes and objectives that align with organisational goals.

Assign tasks to dedicated team members and coordinate to ensure project timelines are achieved.

Develop, maintain and monitor project plans and project schedules.

Develop templates/ checklists for use with new acquisitions and ongoing project integration.

Document and follow up on actions and decisions from stakeholder meetings.

Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.

We are seeking someone who brings:

Proven experience in a Project Coordinator role with an ability to develop and direct project plans and chair progress meetings.

Corporately presented with a high level of professional acumen

Strong ability to pivot quickly and at times, take initiative with minimal direction if it means getting the job done.

Forward-thinking with a strong ability to think outside the box.

Strong ability to multi-task and work well in an environment that is fast-paced.

Strong administrative skills (particularly in Excel)

Previous experience reviewing contracts (ideal)

Excellent communication skills and engaging with a passion for delivering high-quality work.

Advanced proficient computer literacy skills – MS Office suite (MS Project desirable, JIRA, Smart Sheet also highly regarded), with aptitude to learn new software and systems.

Strong stakeholder management skills.

Ability to work calmly under pressure and manage competing priorities.

High level of tact and ability to maintain confidence.

Strong written and verbal skills.

This is an exciting opportunity for someone looking for a challenging and varied role in a rapidly growing organisation with national exposure.