This is a fixed term role until 30 June 2026About Early Learning VictoriaThe Victorian Government is establishing 50 government-owned and operated, Early Learning and Childcare Centres, as part of the Best Start, Best Life reforms. These centres will offer childcare, Three and Four-Year-Old Kindergarten and, where applicable, Pre-Prep. The first four centres will open in 2025, with all 50 open by 2032. Early Learning Victoria is being set up as a new business unit within the Department of Education to establish and operate the centres. We are building a team of high performers who are strengths-based, compassionate, dedicated, have a good attention to detail and who adopt a continuous improvement mindset. We have a large work program ahead of us, and it will take genuine flexibility, adaptability and teamwork to achieve this ambitious reform agendaAbout the RoleThis role is well suited to an ambitious policy or Project Officer who would like to better understand and also influence, how an organisation functions, and enjoys providing some administrative executive assistance to the CEO along the way. The role will provide executive and project support to the CEO of Early Learning Victoria. This includes administrative functions, finance support, the set up and operationalisation of information management structures, liaison with diverse internal and external stakeholders and assistance with procurement activities, briefings and slide decks. The role will also provide support with office management, correspondence, recordkeeping and application of administrative policies, procedures and protocolsYour duties will includeExecutive support
- Managing the executive day folder/calendar, and provide other executive support services
- Coordinating responses and facilitating internal communicating processes as required
- Arranging meetings/events such as booking and preparing venues, agendas
- Coordinating travel and other arrangements for meeting and event attendees
- Collating and distribute material and documents for meetings and events
- Supporting business improvement initiatives by developing written, visual and project management products and tools
- Assisting with briefs and slide decks
- Providing administrative and project support to the Division and across all work streams
- Identifying and utilise appropriate project planning methods
- Identifying and map the scope of a project to deliver business needs
- Using appropriate purchasing processes that reflect the complexity of the procurement in accordance with departmental policy
- Entering purchase requisitions into Oracle and processes invoices
- Experience in executive support functions and/or project management experience
- A working knowledge of budgeting and finance processes
- Demonstrated commitment to customer service, with high level interpersonal, written, and verbal communication skills
- Demonstrated ability to work independently, flexibly, and constructively in a team, within a busy environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices
- Outstanding computer skills including extensive experience with Microsoft Word and Excel and an ability to troubleshoot technical difficulties
Location: Melbourne - CBD
Work Type: Fixed term - full time
Job Function: Projects
Classification: VPSG4
Salary Range: $92,332 - $104,762
Job Duration: 30/06/2026
Date posted: 19-Jun-2024
Application Close Date: 03-Jul-2024
Attachments: (Word, 70KB)
Job SpecificationContact:Darren Youngsdarren.youngs@education.vic.gov.au