Project Officer In Conservation

Work with Greater Sydney Landcare!

Assist in organizing and delivering the Creating Canopies 2 Project requirements on time and on budget by managing resources with a focus on recording, reporting, and monitoring of planting.

Core objectives include:

• Assist in meeting project objectives: Planting 200,000 trees by 31 Dec 2025 by scheduling activities and ordering all resources to meet the planting schedule.
• Assist in organizing and supervising contractors and volunteers at community planting events.
• Assist in the arrangement of contracts and agreements with contractors and landholders and enter all partnerships and stakeholder details into Salesforce.
• Monitor contractors to ensure standards are maintained.
• Advise on the management of the project.
• Use appropriate systems to track activities and progress to ensure the site plans and budget are met.
• Adhere to the accounting, costing, and billing requirements.
• Provide the following financial services: entering bills and receipts into QuickBooks; create invoices in QuickBooks.
• Enter data and run reports in Salesforce.
• Compile information to the Project Manager for reports.
• Smartsheet and folder management.
• Occasionally assisting in on-ground works such as site preparation/tree maintenance and monitoring.
• Record weekly team meeting minutes.
• Work with project staff in a collaborative way to maximize efficiency and effectiveness.
• Manage the Castle Hill office and warehouse.
• Receive goods into stock.
• Ensure that WHS procedures are in place, staff are trained in them and that they are applied accurately for contractors and volunteers.
• Set and maintain good relationships with landholders, suppliers, contractors, and volunteers.
• Represent GSL interests.
• Actively look for opportunities for engagement and collaboration with other GSL and Landcare activities.

The above list is not exhaustive, and the role may change to meet overall GSL and project objectives.

Other Duties

Fulfill other duties as required by management and other department personnel as requested/required.

Required qualities:

• Strong organisational skills.
• Analytical thinking and skills.
• Numeracy skills.
• Commercial awareness.
• Communication skills.
• Teamworking skills.
• Ability to motivate people.
• Initiative.
• Strategic thinking.
• Positive approach to change.
• Professional approach.
• Ability to work under volume and time pressures.
• Organizational and time management skills.
• Attention to detail.

Qualifications

Appropriate degree or Cert 3 in Conservation Land Management.

Experience:

• Designing, managing, and delivering on ground projects, engagement, communications, and reporting.
• Working with councils, other organizations, and individual landholders across Sydney.
• Revegetation programs.
• Financial, communication, website, and social media.
• Microsoft suite: Excel, Word, and PowerPoint.
• Office and warehouse administration.

Knowledge:

• Knowledge of the partnerships, key stakeholders and on ground network.
• Knowledge of administration processes and systems.

Other:

• Intermediate working knowledge of Microsoft Word, Excel, PowerPoint, Drive and QuickBooks.
• Class C driving license and vehicle access.