AddressWHO WE ARE
Norsta North - located in Darwin - is a wholly owned subsidiary of NORSTA Maritime Pty Ltd, an Australian company. NORSTA operates in North-Eastern Australia and Northern Australia as the Royal Australian Navy’s Regional Maintenance Provider (RMP). Our mission is to provide essential maintenance and sustainment services for naval vessels in the region.
JOB SUMMARY
We are seeking a highly organised and detail-oriented Project Support Officer to support the planning and delivery of vessel operational services under the RMP-N contract through the tracking, reporting and updating of project schedules and documentation as well as timely and accurate progress reports to key stakeholders.
Our ideal candidate will have excellent communication skills, be able to work well under pressure, and have a strong understanding of project management methodologies.
RESPONSIBILITIES
Project Management
- Monitor, track, and update project schedules, including the Cost Collection Workbook.
- Report and communicate the execution status of all project stages.
- Provide progress reports to internal and external stakeholders.
- Monitor and track project documentation at various stages, ensuring proper filing and informing key stakeholders.
Workflow Administration and Coordination
- Maintain and update workflow administration, including meetings, actions, quotations, and status reports.
- Ensure all technical data and Objective Quality Evidence (OQE) are recorded and updated in documentation and workflow.
- Distribute job packs correctly with current drawings and instructions.
Finance and Commercial Support
- Ensure quotation of key project supplies is reported to Finance and Commercial teams.
- Assist the Finance team in monitoring and tracking project costs.
Administrative Support
- Maintain other necessary registers and reports.
- Support other data and administrative tasks as required.
- Perform other duties within the general scope of the role from time to time.
Team Support
- Assist members of various teams, including Support Services, Engineering, Maintenance, Project, and Supply Services, as required.
SKILLS
- Strong self-management skills, especially in time management.
- Ability to prioritise effectively and manage multiple conflicting tasks.
- Proficient written and verbal communication skills for collaboration with diverse stakeholders.
- High computer literacy, including proficiency in Microsoft Office Suite (Excel, SharePoint, Microsoft Project, Visio), and an adaptability to use new technology and data systems.
- Exposure to Maintenance Management Systems e.g. AMPS, CMTU, Maritime Maintenance Portal (desirable)
EXPERIENCE (essential)
QUALIFICATIONS
- Diploma or equivalent in Project Management/Business
NOTE: As a condition of this role, you must be able to obtain (and hold) Baseline Defence security clearance, which requires Australian Citizenship.
A National Police Check will also be undertaken.
HOW TO APPLY
Click the "Apply" button, upload your most current resume/CV and any additional documents to support your application.
IMPORTANT - You will be notified via email from Norsta North's candidate application platform "SWAG" instructing you to continue your application process answering various screening questions.
**Applicants who do not complete the SWAG screening question, will be automatically rejected**
For further details about this role, please contact Chris 0447 445 *** / or John 0432 6623 506
As an equal opportunity employer, we actively encourage applications from individuals of diverse backgrounds, including ex-Military personnel and Aboriginal and Torres Strait Islanders.
We recognise the unique contributions that Aboriginal and Torres Strait Islander peoples bring to our organisation, and we are committed to creating an inclusive environment that honours and celebrates their cultures, histories, and knowledge.
Only shortlisted candidates will be contacted for further consideration.
