Property Leasing Administration Manager

Build a better future. Where NSW meets the world.

The world’s always evolving and so are we.

We’re proud of our rich heritage and how far we’ve travelled to where we are today.

That journey continues.

To face the challenges of the future, we’re building a team that brings together truly diverse knowledge and skills. One that wins by combining deep industry expertise and connection, with fresh ideas and experience.

So, if you care about helping Australia and its people prosper…

If you’re a challenge seeker who loves variety and solving problems…

And if you want to help us shape our culture and our impact…

Well, this is the place. And now’s the time.

Your opportunity

Join is in a proactive role as the Property Leasing Administration Manager in Sydney.

Reporting to the Senior Manager, Property, this role will manage all leasing administrative tasks and projects in relation to Port Authority’s $ 300M property portfolio, including legal compliance and identifying opportunities to improve.

Here’s how your impact will truly count:

• You’ll provide administrative support to the Senior Manager and Property Manager in leasing compliance and property management. 
• You’ll administer the Property Management System ensuring compliance and upgrading requirements as needed.
• You’ll support the Property Team in records management, reporting, and procurement of consultants and contractors. 
• You’ll assist in Property budget administration, including vendor management, invoice processing, and report preparation. 
• You’ll build and maintain effective relationships with internal and external stakeholders to ensure to ensure consistency in administrative tasks within the Property Division.
• You’ll ensure tenant compliance with lease commercial conditions, overseeing rent payments, insurance and guarantees.
• You’ll conduct rent reviews, collaborate with valuers, and manage tenancy variation advice for accurate and timely processing.
• You’ll establish and manage processes for payment of rates, taxes and outgoings including council rates, parking levies and water/sewer.
• You’ll prepare the Annual Land Tax application, managing objections to valuations and submit S600 applications to Councils.

What you’ll bring

• Proven experience in administration of diverse property portfolios involving various stakeholders.
• Experience in fostering positive and collaborative relationships with customers and clients.
• Experience in administering the compliance commercial leases and licenses, ensuring adherence to legal and contractual obligations. 
• Proficient in reviewing draft documents for Executive approval with attention to detail and a thorough understanding of legal and business. 
• High level knowledge of legal administration associated with leases and licences. 
• Demonstrated competency and experience in using Microsoft Office Suite and invoice management.
• Exceptional written and verbal communication skills 

What matters most is that you’re a collaborative team player, who brings true expertise to our trusted team. You’ll feel aligned with our values and reflect them in the incredible work you produce.

Why join Port Authority of NSW 

At Port Authority, you’ll find a unique opportunity to build a rich and impactful career, in an organisation where the public interest meets commercial agility. You’ll be amazed by what you can experience and achieve here… and just how much it matters.

We think you’ll love the impact you can have with us, but don’t just take our word for it! You can meet our team and read their stories on our website.

You’ll also enjoy a range of benefits, such as:

• Excellent salary packaging options and salary continuance insurance.
• Ongoing support through a care and wellbeing program.
• Rewards for your hard work through service awards and recognition.
• 5 days paid leave for IVF treatment, as well as 14 weeks parental leave for either parent + 2 additional weeks.
• Heavily discounted gym memberships.
• Free annual flu vaccinations.
• Study assistance.
• Professional memberships
• 35 hours per week role

Discover a career in the unexpected

We’re looking forward to hearing from you. Please submit your application via SEEK and ensure you include a cover letter and resume. 

Applications close Thursday 28 March 2024.

For more information about the role, you can contact Dan O'Connell, Senior Manager, Property on +61 461 524 *** or *********@portauthoritynsw.com.au

Port Authority of New South Wales is committed to diversity and social inclusion. We actively encourage people of all abilities, culturally diverse backgrounds, people who identify as LGBTIQ+; and people of Aboriginal and Torres Strait Islander descent to apply. 

*This role is open to Australian Citizens or Australian Permanent Residents only.

*Applicants will be required to complete a variety of background checks, including police checks, medicals, and qualification checks in order to be successful. 

*Unsolicited applications from recruitment agencies will not be accepted.