Property & Leasing Paralegal

Mutual Marketplace is an exciting, shared services company that is jointly owned by two of Australia's largest credit unions, Heritage and People's Choice Limited and Credit Union Australia Limited (Great Southern Bank). We provide high-quality, customer-driven shared services, to help drive sustainability. 

We do this by putting our customers at the heart of everything we do and are always innovating, improving, and simplifying how we do things.  

Our purpose is to deliver shared services that make business simple. Central to all that we do are our values - Kindness, Ambition, Responsibility and Efficiency 

ABOUT THE ROLE 

Reporting directly to the Senior Legal Counsel – Property, this full-time position is responsible for the management of the end-to-end process of leasing administration, including preparing lease documentation and attending to registration in the relevant State or Territory of Australia, as well as ad hoc legal projects within the wider legal and property teams.  

You must have a high level of attention to detail, be able to use your initiative, accurately follow directions and enjoy providing quality service to clients. Further, you will need to demonstrate a high degree of legal experience specific to commercial and/or retail leasing.  

RESPONSIBILITIES 

Your working week will be busy and diverse, including the following core responsibilities:  

• Liaising with the property team and assisting with the preparation and review of legal documents, including leases, subleases, licences, sublicences, and deeds of variation 
• Assisting with the preparation and review of titles office registration forms applicable to all States and Territories in Australia 
• Undertaking legal searches, including property and company searches 
• Arranging signing by all relevant parties 
• Attending to registration either through our settlement agent or through PEXA 
• Maintaining and updating our database in relation to all new and existing leases and lease renewals 
• Maintaining and updating spreadsheets to track and report on the lease portfolio and lease negotiations 
• Establishing and maintaining good working relationships with key stakeholders (internal and external)  
• Assisting with regular customer and/or shareholder reporting 

SKILLS AND EXPERIENCE 

• At least three years’ full-time experience working as a property paralegal (essential) 
• Sound working knowledge of commercial and retail leasing and related agreements across all States and Territories in Australia 
• Experience using Adobe Acrobat and Excel  
• Experience using PEXA 
• High attention to detail  
• Solutions focused  
• Highly organised with the ability to work proactively  
• A history of successfully working in a high volume, fast paced environment  
• An ability to manage competing priorities and time constraints practically and effectively  
• Excellent written and verbal communication skills  
• The ability to build rapport with clients  
• A team player and team first approach, with the ability to work with team members of varying levels   
• A pro-active focus on progressing matters to completion  

WHY JOIN MUTUAL MARKETPLACE? 

When you join Mutual Marketplace, you’re joining a supportive, driven team in a collaborative work environment with a great company culture, where you can grow and thrive in the next step of your career.  

• Our people are at the centre of what we do and in addition, we offer: 
• Competitive remuneration package – reviewed annually  
• Flexible work-from-home options 
• 5 days additional ‘life leave’ days per year and purchased annual leave options 
• Employee Assistance Program, supporting you and your family’s health and wellbeing 
• Professional development and training opportunities 
• Annual flu shot 
• As part our ambitious Corporate Social Responsibility (CSR) commitment, we are proud that our Brisbane office has achieved carbon neutral status to support more sustainable outcomes for climate change 

APPLICATION PROCESS 

Please apply via Seek with a covering letter and resume outlining your skills, experience and personal attributes in relation to this role. Applications close 10am Monday 18th March 2024 

Applicants must have the right to work in Australia. Applicants will be required to undertake appropriate background screening and referees will be sought from candidates following the interview process. For further information or for a confidential discussion please contact Human Resources at ****@mmpl.com.au.  

Mutual Marketplace is committed to building a diverse and inclusive workplace that celebrates the difference in all our employees. We endeavour to ensure our recruitment process is fair and accessible for all applicants, so if you require any special accommodations to apply for this role, we encourage you to let us know at the time of your application.  

 PRIVACY STATEMENT 

Mutual Marketplace (‘We’ ,‘we’ or ‘us’) collects personal information you provide in your application, and via the application process, to assess your application.  During the application process, we may collect personal information about you from third parties, such as referees, academic or training institutions, providers of licence and background checking services, recruiters, and other third-party service providers, and publicly available sources such as social media platforms.  If you choose not to provide the personal information requested, we may be unable to process your application. 

We disclose your personal information to our workers who assist us in operating our business, third parties to whom you have agreed we may disclose your information, or as otherwise required or authorised by law.  We use third-party service providers to assist us assess your application, and those third-party service providers may have access to your personal information. Some of those service providers are located overseas, such as LinkedIn and Microsoft, located in the United States of America.  We take reasonable steps to ensure these third-party service providers have appropriate security for your personal information, and where possible, we require that personal information be held on servers located in Australia. 

More detailed information about how you can access and request correction of personal information we hold about you, and how you can make a complaint about a breach of privacy, can be found in our privacy policy, available on our website www.mutualmarketplace.com.au/privacy-policy