Purchasing Officer

About TAFE Queensland
TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. We have recently been named the State Winner of the 2022 Large Training Provider of the Year at the prestigious Queensland Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.
By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.
Your Opportunity
As the Purchasing Officer you will be responsible for:

Coordinate and undertake activities associated with the administration of the purchasing function for TAFE Queensland.

This position reports to the Purchasing Team Leader.
This is a Permanent, Full-Time opportunity.
The position will be based primarily at Ashmore Campus however this is flexible and can be based from another TAFE Queensland campus.
Key Responsibilities

Ensuring that goods and services are purchased as efficiently and cost effectively as possible in accordance with the TAFE Queensland Procurement Framework, relevant policies, procedures and templates.
Providing accurate and timely advice and assistance to clients in relation to purchasing policies, procedures and processes for the sourcing of goods and services.
Undertaking information gathering processes, development of offer documentation and evaluating of quotations where request for quote arrangements are required, contract drafting and managing the purchasing process in consultation with stakeholders,
Contributing as a team member providing purchasing and other administrative services relevant to your team.
Undertake supplier negotiations to ensure goods and services are procured within required timeframes and achieve the most cost effective price.
Performing compliance checks and endorsements to the Procurement Delegation level of the position.
Contributing to the development of efficient administrative systems and processes as well as innovative and quality purchasing strategies to enhance the service provided to stakeholders.
Demonstrating effectiveness in performing tasks of an administrative nature including research, analysis and problem-solving, task prioritisation, and goal achievement within predetermined deadlines.
Work with the Purchasing Team Leader to prepare reports relating to areas of responsibility, including purchasing, open orders and expenditure.
Provide training to business units relating to requisition raising, creating amendments, vendor creation, and other associated tasks within the Finance system. Completing verification checks for new and existing vendors to ensure all information is legitimate and compliant before system upload.
Ensuring day to day activities align with business operations.
Contributing to improvement in business processes and practices. Modelling and actively promoting an ethical and safe work environment that supports a culture of zero harm and best practice regarding health, safety, wellness and sustainability.

How you will be assessed
The ideal applicant will be someone who has the following key capabilities:

Knowledge of or the ability to rapidly acquire knowledge of contemporary procurement practices, issues and relevant regulations including internal policies, Queensland Purchasing Policy, TAFE Queensland Procurement Framework and Financial Management Practices, and the ability to apply that knowledge.
Displays the initiative, attitude and ability to thrive within a dynamic, challenging and changing environment.
Well-developed skills in the utilisation of computerised management information systems, with particular emphasis on finance systems as well as general software packages.
Demonstrated ability to work as part of a team, including reliability in organising individual workloads to meet deadlines, commitments and client service standards.
Well-developed communication and interpersonal skills including abilities to effectively liaise, consult and negotiate with a diverse range of clients and work both independently and within a team.

Mandatory Qualifications/Requirements

There are no mandatory qualifications or requirements for this role, however procurement and purchasing knowledge woud be advantageous.

How to apply
If you’re interested in this role, click the ‘Apply’ button to submit your application via the TAFE Queensland Recruitment Portal. When submitting your application, please ensure you provide the following:

A detailed resume;
A cover letter that outlines your known skills, abilities, knowledge and experience in response to the “How you will be assessed” criteria above (maximum of 2 pages in total; and
The contact details for two referees (one of whom is your current supervisor)

Closing date: 5pm, Monday, 22 January 2024
Job Reference Number: TQ2024-6
For further information, please contact:
Lee JohnsonPurchasing Team LeaderT: 07 5581 8***E: ***********@tafeqld.edu.au