Address
Form of work About Austin Health
Austin Health is one of Victoria’s largest health care providers. Comprising the Austin Hospital, Heidelberg Repatriation Hospital, Royal Talbot Rehabilitation, Hospital in the Home and community based health services; Austin Health is an internationally recognised leader in clinical teaching, training and research, with numerous university and research institute affiliations.
Austin Health employs in excess of 8,000 staff across its sites; including over 1,000 doctors and 3,000 nurses, and delivers a full range of leading edge clinical services, including several state-wide services (liver transplant, spinal cord injury service, respiratory support service, child inpatient mental health service). In total, Austin Health provides over 900 beds, including mental health, aged-care and rehabilitation beds and a range of community and in the home services. The current annual operating budget is in excess of $900 million.
Austin Health delivers vital state-wide services to all Victorians, including to diverse multicultural and veteran communities. It also provides community and specialty services to the people of Melbourne’s north-eastern corridor in a safety-focused, team-oriented and stimulating work environment.
Austin Health’s current vision is to change healthcare for the better through world class research, education and exceptional patient care.
Our values define who we are, shape our culture and the behaviours, practices and mindset of our people. Our values are: Our actions show we care, we bring our best, together we achieve and we shape the future. www.austin.org.au/about-us
Austin Health is committed to providing an inclusive culture where all employees can contribute to the best of their ability and strive to develop further.
Find more at http://www.austin.org.au
Position Purpose
As a key member of the Purchasing and Supply operations team the primary responsibility of this position is to perform purchasing activities covering a diverse range of goods and services using best practice and in accordance with Health Service policies, procedures and probity guidelines.
Role Specific:
Ensure approved requisitions (Catalogued Stock & Non-Stock items) and free text items) are processed into purchase orders within 24 hours from receipt in the Requisition Pool and free text items within 36 hours from receipt (using the Purchasing Main frame System).
Creation of purchase orders and making sure pricing is correct prior to issuing to supplier.
Managing the Item Master catalogue of regularly used products to ensure that the most appropriate products are listed, including regularly updating and cleansing the catalogue.
For one off/free text requests where there is no listed product: advising the requestor of the most suitable course of action, guiding them through the process and assisting where appropriate.
Managing overseas purchase including import duties, customs clearance etc as per Austin guidelines.
Managing supplier database; monitoring name changes with the view to updating Vendor Contracts, item catalogues, supplier Purchase Order send method details as required and communicating with Accounts Payable to make necessary system changes.
Review, negotiate and manage vendor pricing agreements and communicate to the relevant Austin wards/departments of impacts.
Implement Health Share Victoria (HSV) contract, update Vendor Contracts changes and ensure compliance.
Create Vendor Contracts in Workplace Req (WPR) for all approved pricing agreements.
Sourcing products were required.
Resolve purchase order price discrepancies, invoicing issues and liaise with Accounts payable to ensure prompt payment to suppliers.
Manage return of goods to suppliers and update purchasing system.
Source for alternate products if stock is unavailable.
Following up suppliers on stock availability
Checking all due purchasing policies have been followed by the requester up to the point of reviewing requisitions and prior to Purchase Order creation.
Updating system with promised delivery dates against Purchase Order when advised of back orders and communicating to the requester.
Confirming the validity of Quotes.
Supporting the Procurement Team in identify saving and consolidation opportunities.
Work closely with the warehouse teams regarding order discrepancies and receiving issues.
Assisting with the management of suppliers and holding them accountable against KPI’s.
Compiling reports and updating records as required.
Identifying and driving process improvement opportunities.
Liaising extensively as required with all stakeholders and suppliers to provide an uninterrupted supply of goods and services to Austin Health.
Build close and collaborative relationships with clinical and Non-Clinical staff across Austin Health, and other Partner organisations.
Maintain Probity in all purchasing activity.
Essential Knowledge and skills:
Completed VCE or equivalent as a minimum or experience in a high-volume procurement and supply role, preferably, but not essential, within a healthcare environment.
Computer literate (experience with Microsoft Dynamics will be highly regarded).
Minimum experience of 3-5 years in a similar role and in a healthcare environment.
Intermediate to Advance Microsoft Excel skills.
Well-developed organisational and planning skills.
Ability to interpret contracts.
Ability to interpret policies and procedures.
Ability to work under pressure, meet deadlines, be flexible and responsive.
Ability to effectively manage, communicate and liaise with all levels of staff including senior management, suppliers and customers.
Highly developed verbal, written and interpersonal skills.
Be an effective team player.
Be customer service focused and have an acute understanding of working in a customer service environment servicing customer needs with the ability to deliver high levels of service to the Supply customer base.
Have a commitment to Austin Health values of Integrity, Accountability, Respect and Excellence.
Produce quality outcomes.
Have the ability to complete workload under minimum supervision.
Analytical skills for problem solving.
Our benefits:
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
Generous salary packaging with a tax free threshold of $29,860 to increase your take-home pay
A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
Mentoring and career development opportunities
Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists
Five weeks annual leave, plus purchased leave options
Flexible, hybrid working arrangements
Inclusion at Austin:
We celebrate, value and include people of all backgrounds, genders, identities, cultures, bodies and abilities. We welcome and support applications from anyone identifying as Aboriginal and/or Torres Strait Islander, physically or culturally diverse, LGBTQIA+, and people of any age.
Work with us!
If you feel this role is right for you, we encourage your early application. All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, please feel free to reach out to the hiring manager.
