AddressTop tier architecture studio are looking for an organised, motivated, and team focussed receptionist / Executive Assistant.
The responsibilities of this role are a hybrid mix between reception, assisting the studio with operational needs, and supporting the Director as an Executive Assistant.
Key Responsibilities - Reception
- Manage and transfer phone calls and meet and greet visitors of the studio.
- Maintain ownership and pride in the reception area, maintaining a high level of presentation at all times.
- Monitor and maintain staff amenities, place orders and replenish stock.
- Coffee runs and assist with catering for meetings.
- IT proficient.
- Organise staff events, meetings, in-house and social events.
- Assist with printing and presentation requests.
- Manage incoming mail and outgoing post.
- Ad hoc duties as required.
Key Responsibilities - Executive Assistant
- Screening phone calls, enquiries and requests.
- Director diary management and general support including scheduling meetings and appointments, conferences, and social events.
- Credit card reconciliation, invoicing and monthly statements.
- Manage, book and diarise all Domestic and International Travel.
- Ad hoc duties as required.
Skills and Experience
- Experience in an administration or reception in an office environment (preferred).
- Strong attention to detail.
- Polished presentation.
- Articulate, with strong interpersonal and communication skills.
- Organised, resourceful, and proven ability to multitask.
- Ability to take initiative, and take on tasks at various levels.
- Proficient in Microsoft Office Suite, Teams and Outlook.
Benefits and Culture
- Career progression as the business grows.
- Work in a beautiful centrally located CBD office.
- Strong work culture, with a small experienced design team.
Reference Laura Dragisic #66046
If the above position appeals to you then please submit your CV and if applicable, work samples (no more than 10mb PDF attachment) to *************@bespokecareers.com and we'll be in touch. You may also wish to browse our website for other similar roles or call us to find about roles that may not be advertised. www.bespokecareers.com
Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Brisbane, Melbourne, New York, Los Angeles, Dallas and Austin. Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy.
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