Receptionist

An opportunity has become available for an in-office Receptionist to join our progressive accountancy and financial planning practice, located in the Mudgee region.

We are looking for a friendly and professional Receptionist who understands the importance of being the first point of contact for all visitors to the company whether this is by phone, email or in person.

Our dynamic, positive and friendly team fosters a great working environment, with room for growth and development within an evolving firm afforded to the right applicant. 

Your duties will include: 

• Managing all front of house needs, being the face of the office
• Greeting clients when they enter reception
• Taking messages and communicating these to the relevant staff member
• Making client appointments with accountants and financial planners and managing their diaries
• Keeping the reception area clean, tidy and presentable at all times
• Kitchen management involving keeping the kitchen/staff room tidy
• Maintaining the stationary requirements for the whole office
• Arranging for the secure disposal of all sensitive documents
• Preparation of client invoices and receipting of payments
• Drafting and sending communications to clients and other organisations
• Lodging documents with various organisations, such as the Australian Taxation Office
• Organising incoming and outgoing mail as well as the banking
• Client data base management and debtor management
• Assisting the Managing Director's PA when required
• Other ad hoc admin support required by other team members

The successful applicant will demonstrate a high level of integrity, honesty and ethics; dedication to being client orientated with a desire to exceed client expectations and provide exceptional service; the capacity to deliver services in a professional manner whilst incorporating personality and friendliness; a keen eye for detail and accuracy; dedication to the role and the ability to be dynamic, versatile, adaptable and flexible; a willingness to learn and develop within the role; a high level of motivation and initiative with a desire to succeed; pride in their appearance; a professional phone manner and the ability to operate autonomously as well as within a close team environment.

The successful applicant will ideally possess the following skills:

• A high level of organisational and time management skills
• Excellent written and verbal communication skills with high attention to detail
• Excellent knowledge of Microsoft Office, specifically Outlook (including Calendar and Tasks), Word and Excel
• Experience within a Receptionist/administration role ideally at a professional firm

This position will ideally be a full-time role (i.e., 37.5 hours per week), although part-time hours will be considered.

This role is an immediate start for the right applicant.  If you have the relevant experience and required attributes for the role, click apply now.