Scheduling & Mobilisation - Administration Assistant

The Company

Instrowest was established in 2006 to provide quality Instrument contracting services to the mining and mineral processing industries, with a strong focus on safety. Instrowest provides a comprehensive installation, maintenance, calibration, and repair service to a variety of sites within Western Australia. 

We are committed to providing reliable, high-quality sales and service while maintaining respect, integrity, and trust in our clients and those within our organisation. We aim to provide this service by understanding our client's needs, wants and constraints while finding a solution that is fit for the purpose

The Position

Instrowest is searching for an Administration Assistant to join our dynamic team to ensure the delivery of timely and accurate mobilisation. The full-time position will be based in our Rockingham office. 

Duties will include but are not limited to:

• Job scheduling/mobilisation
• Travel planning and preparation
• Site access paperwork/submission into online portals
• Maintain strong relationships with a range of internal and external stakeholders.
• Assist the Administration and Human Resources Team
• Maintaining employee training compliance
• Coordinating service and repair work
• Coordinating scheduling calendar 
• Generating service quotations
• Purchase orders / Invoicing
• General up keep of the office

The successful applicant MUST have:

• Strong attention to detail, and analytic and problem-solving skills.
• Good organisational and time management skills and the flexibility to adapt to changing positions.
• Bright and cheerful nature with a positive outlook
• Be able to work effectively in a small team
• Be well presented
• Be able to obtain a National Police Clearance
• A high level of computer literacy - Microsoft Office experience
• A West Australian driver's license

The following are desirable but not essential:

• Experience in MYOB (highly desirable)
• Previous experience in a mining services business and Job Scheduling will be highly regarded
• Geographical knowledge of WA

The successful applicant will report directly to the Operations Manager and Office Manager. The successful applicant will be full-time and have some flexibility in their hours.

Remuneration

Instrowest is offering the above award rates to the successful candidate. Future growth of the company will lead to opportunities for career development and training.

To Apply

All applicants should apply directly to this Seek advert, please include a resume, with a minimum of 2 referee contact details (include a phone number and email address). All shortlisting will be completed through our seek platform. 

For more information about Instrowest please see our website www.instrowest.com.au or visit our Facebook page: www.facebook.com/Instrowest

Please Note:

Due to the large number of applicants received, unsuccessful applicants may not be contacted.

Please Note: Instrowest will not be engaging recruitment agencies or consultants to fill this role.