School Officer: Student Services And Administration

College Vision:

St John’s Catholic College is a safe, connected, learning community for local, boarding and international students. We strive for excellence and ensure the holistic development of each student through a balanced approach to faith, academic, sporting and cultural activities.

Primary Objective:

The strategic intent of this position is to cover: College reception, student and general administration duties of the College. This position is key as the ‘Face of the College’ and first point of contact.

School Officer: Student Services and Administration - Key Duties/Responsibilities:

• Provide a safe and secure environment to all students, and have a strong personal commitment to uphold the Catholic Ethos and Mission of the College.

• Accurately manage student attendance records and reports, and communicate effectively with college staff and parents/guardians.

• Provide a professional and friendly first point of contact for students, families and visitors, including monitoring daily arrival and departures.

• Use a high level of initiative to receive, respond, direct and if necessary diffuse a range of enquires.

• Perform reception duties, including: filing, archiving, responding / directing incoming phone and email communication from college stakeholders.

• Coordinate the College’s incoming and outgoing mail including the collation and distribution of student reports, permission forms and other letters.

• Support College operations through managing school bells, sms push notifications and PA announcements.

• Collate and publish the College newsletter and other publications as required.

• Undertake administration area housekeeping and place orders for various supplies.

• Provide basic first aid / sick bay services.

• Liaise with the staff (day and boarding) to support College operations.

• Support the Administration Team with the delivery of service including major College events outside of regular hours (as required).

• Provide administration support to the College Leadership Team as required.

• Any other duties as directed by the Operations Manager or Principal.

Selection Criteria:

• Maintain a current Northern Territory Working with Children Check (Ochre Card).

• A demonstrated understanding of the ethos of a Catholic school and its mission.

• Holder of / willing to acquire: First Aid, Anaphylaxis and Asthma certification.

• Experience using Microsoft Word, Excel, Canva and SchoolZine as well as the capacity to learn the student management systems CES & SEQTA.

• High level interpersonal skills with the ability to communicate appropriately, effectively and professionally with a range of stakeholders from a diverse range of backgrounds.

• High developed organisation and time management skills.

• High level of written and oral communication skills.

• Level of ICT literacy to undertake the responsibilities of the position.

• Ability to build trust and maintain confidentiality of sensitive information.

• Ability to work in accordance with college, system and jurisdiction policy, processes and legislation.