Senior Executive Assistant

Join one of Australias leading investment services with a high net wealth portfolio. The ideal candidate has significant experience as an Executive Assistant to top-level executives and has a proven track record of operating in a well-organised manner, demonstrating the project management and administrative skills required to support an office of diverse people with different priorities, personalities and schedules.

About the role:

• Directly responsible for looking after a large team and, found and Managing Partners
• Main duties include scheduling meetings, making travel arrangements, and organising daily calendars.
• Work alongside the Growth Team EA and Receptionist / Team Assistant to organise and coordinate office operations, procedures and administrative tasks.
• Report to the Partner of Finance & Operations on Office Management duties.

Key Responsibilities:

• Calendar management - organise and schedule meetings
• Meeting room coordination
• Manage coffee runs / catering when required
• Manage Travel and Accommodation bookings (domestic and international) in conjunction with Corporate Traveller
• Manage expenses and relevant paperwork
• Manage (often highly) confidential documents
• File monthly board reports
• File Confidentiality Agreements (CA’s) and assist the Finance Department with managing the central Firm CA Register

IT support:

• Set up meeting rooms as required (ie. for video conference meetings and presentations)
• Troubleshoot issues with video conference technology (ie. Zoom, Teams etc)
• Work with our IT outsourced provider to resolve IT issues faced by members of the team or issues with office IT infrastructure (ie. log help desk issues and act as the go-between to resolve these issues)
• Work with our external website provider to manage and update website content
• Assist the Partner of Finance & Operations with the quarterly IT Disaster Recovery testing.

  
Requirements:
  

• Proven work experience as a Senior Executive Assistant or similar role
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organisational and time management skills
• Ability to think proactively, take initiative and prioritise workstreams
• Intermediate experience with MS Office (Word, Excel, Outlook, PowerPoint)
• Experience with video conferencing technology
• Ability to work unsupervised and communicate with all levels of seniority (internal and external)
• Ability to work in a team
• A “can-do” attitude - prepared to “get stuck in” and help with all tasks in the office.

If you have experience in an Executive Assistant role that meets the above criteria, we would love to hear from you and support you in your next career move.

Please note only shortlisted applicants will be contacted.

To have a confidential discussion about the role please contact *****@talentconnect.au directly.
Additional information

• Temporary position
• Current location - Sydney CBD
• $60 - $80 p/h