Senior Executive Assistant

PRIMARY DETAIL

THE ROLE

• Salary package: $104,726 - $ 113,545 per annum (HEW 7), plus 17% employer superannuation and annual leave loading
• Appointment type: Full-Time, Continuing
• Location: Macquarie University, Wallumattagal Campus (North Ryde)

Macquarie University has an excellent opportunity for an experienced, efficient and proactive Senior Executive Assistant to provide executive level secretarial, project and administrative support to the Vice President Strategy, Planning and Performance (VPSPP).

This position will manage the VPSPP’s schedule and correspondence, prioritise and respond to queries and prepare correspondence on their behalf. This role will act as secretariat to a number of groups, prepare papers, and executive briefing documents, administer expenses, organise meetings and contribute to projects within the portfolio as required. The role will also involve the coordination of extensive complex international travel and the liaison with key strategic international partners and delegations.

Role Accountabilities:

• Provide confidential executive level secretarial and administrative service and support to the VPSPP.
• Manage the VPSPPs calendar, appointments and email correspondence ensuring efficient, timely and responsive action.
• Prioritise scheduling of meetings and activities for the VPSPP.
• Respond to, or appropriately escalate, queries about the portfolio.
• Prepare, distribute and follow up on documents, papers and executive briefings on behalf of the VPSPP, and coordinate the flow of information and documentation in and out of the office.
• Gather, collate and contribute to the analysis of data and information to support the VPSPP in making decisions.
• Coordinate complex international travel and manage visitations of VIPs and international delegations.
• Build and maintain effective and productive relationships with key internal and external stakeholders.

ABOUT YOU

As the successful candidate you will have extensive experience providing executive level support, will have exceptional organisational skills and be able to exercise a high level of discretion, personal judgment and decision making on behalf of the VPSPP in dealing with a wide range of confidential and sensitive issues.

ABOUT US

The Vice President Strategy, Planning and Performance is the member of the University Executive with responsibility for supporting and facilitating the development and execution of University Strategy.

To Apply:

To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below:

• Demonstrated experience in the provision of executive support at a senior level.
• Demonstrated track record of maintaining strong relationships with stakeholders (internally and externally) at all levels of an organisation.
• Proven exceptional verbal and written communication skills in addition to the ability to manage confidential matters with discretion.
• A consistent track record of delivering high quality work and being accountable for the successful completion of tasks within realistic timeframes.

Application Process

To apply online, please provide your resume, cover letter outlining your suitability and motivation for the role, and your responses to the selection criteria listed above.

Applications Close 2 June 2024 11:59 pm AEST

Applications Close:

Diversity and Inclusion