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Salary- Permanent full-time role
- Hybrid working; WFH and from modern, open plan offices. We provide WFH IT equipment plus reimbursement of up to $500 for additional equipment
- Learning and career development programs for all roles and levels
- Flexible leave options and up to 26 weeks paid parental leave
- Free daily breakfast, office drinks and social events
- Genuine commitment to diversity and inclusion across the firm
About the role and team
We have an opportunity for an experienced Legal Assistant to join our Banking & Financial Services team based in our Brisbane office.
This role will provide administrative support to a Partner, Lawyer, and Consultant.
Key responsibilities
The successful candidate will be responsible for:
- general file management, opening files, new matters and closing files;
- telephone handling including answering incoming calls, taking detailed messages and making outgoing calls as required;
- drafting and preparation of emails, letters and basic documents;
- pro-actively manage the diary/calendar of designated authors in accordance with their requirements;
- organising meetings and travel arrangements, including flights and accommodation;
- drafting engagement letters and cost updates if required;
- arranging for outgoing mail to be signed, compiled, enveloped and delivered to mailroom;
- monthly and quarterly reporting, if required;
- general accounts work;
- preparation of monthly billing;
- arranging registrations for lawyers attending training courses, seminars and conferences;
- maintaining Partners/lawyers’ contacts in our firm CRM InterAction, including assisting with list management on their behalf for events and communications; and
- ad hoc duties as and when required.
We would like to hear from candidates with the following skills and experience:
- ideally 5+ years’ experience as a Legal Assistant;
- experience working with a partner in an executive assistant role would be desirable;
- reliable, proactive and ability to demonstrate initiative;
- strong attention to detail;
- experience in financial services would be desirable;
- excellent interpersonal and communication skills;
- good knowledge of Microsoft office;
- highly organised;
- a team player;
- excellent communication skills;
- experience in using legal billing system and client management program (eg. Aderant would be desirable but not required); and
- experience in using document management system (eg iManage10 would be desirable but not required).
Hall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1000 people, including over 130 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.
Some of our recent awards and citations include:
- Law Firm of the Year at the 2022 and 2023 Lawyers Weekly Australian Law Awards;
- Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards;
- Ranked third in the Lawyers Weekly Top 25 Attraction Firms for 2022 and 2023;
- Employer of Choice Gender Equality citation from the Workplace Gender Equality Agency (WGEA) for 2021, 2022 and 2023; and
- Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards.
We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as .
We are also renowned for , which means we look beyond the status quo to think differently and find solutions that are better and faster.
At Hall & Wilcox, we promote a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds, including Aboriginal and Torres Strait Islander candidates.
For more information about Hall & Wilcox please visit our
How to apply
Please click apply to submit an application.
We are committed to being inclusive, and to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Co-ordinator at
This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.
