Aps 6 - Senior Executive Assistant (President And Registrar)

• $82,689 - $94,985 per annum, plus superannuation
• Ongoing; full-time
• Brisbane

This vacancy is advertised as an ‘identified position’ as both the role and the work of the National Native Title Tribunal have a strong involvement in issues relating to Aboriginal and/or Torres Strait Islander people.

Successful applicants are required to have knowledge and understanding of the issues affecting Aboriginal and/or Torres Strait Islander peoples and the ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander people. 

Position Overview
As Senior Executive Assistant, you will provide high level administrative and project support directly to the NNTT President and Registrar and collaborate with senior management to ensure smooth communications and implementation of key organisational initiatives and operations.  Your role will include wide-ranging duties including coordinating and organising the daily activities of the President and Registrar, preparation and review of high-level communications and project support across NNTT business units and within the broader native title sector. 

Your role will require you to not only build and maintain strong and dynamic working relationships with staff within the NNTT and the broader Entity, but also a variety of external stakeholders from across the Native Title sector including staff from other Commonwealth agencies, government departments and native title representative bodies. 

As a member of the Business Support Team, you will work closely with fellow team members to assist the Director of Business Support with activities and projects pertaining to NNTT’s corporate functions including finance, administration and human resources where required.

The position requires strong interpersonal communication and time management skills along with the ability to problem solve and quickly and efficiently manage competing priorities in a fast paced and dynamic work environment.

Key Duties and Responsibilities

• Deliver high-quality support to the NNTT President and Registrar through the efficient coordination and management of diaries, meetings, travel, records and internal and external correspondence.
• Prepare, draft, and review high-level, complex and often sensitive communications ensuring confidentiality, timeliness, and accuracy. Communications may include: briefings, funding proposals, reports, agendas, meeting minutes, internal and external correspondence and spreadsheets. 
• Conduct research, analyse information and collate materials at the request of the President and Registrar to support informed decision-making and strategic planning.
• Monitor, evaluate and contribute to the development of business practices, systems and procedures to optimise efficiency and support the achievement of quality outcomes.
• Act as the primary point of contact for the NNTT Executive, liaise with stakeholders and action requests to coordinate communication and proactively ensure responses meet deadlines.
• Foster strong working relationships with the NNTT President, Registrar and Members, senior management and NNTT staff and proactively build constructive working relations with external stakeholders. 
• Provide support and assistance to the Business Support Team and the Director of Business Support on a variety of projects as required. 
• Coordinate and collaborate on a broad range of projects traversing all NNTT business units.
• Demonstrate professionalism, sound judgement and the ability to conduct work with integrity, discretion and tact.  
• Adhere to the Australian Public Service Values and Code of Conduct, including the ability to operate as an effective and impartial representative of the NNTT.

Note: Tasks and duties of the role may change from time to time, subject to operational needs. Some travel will be required, possibly to remote locations.

Selection Criteria

1. A demonstrated understanding of historical and contemporary issues affecting Aboriginal and Torres Strait Islander People, and the impact and relevance of these issues to Native Title and the work of the NNTT more broadly.
2. Experience providing a high-level business support to senior staff members.
3. Experience researching, analysing and collating information to support informed decision making and strategic planning. 
4. Exceptional written, oral, and interpersonal communication skills, including the ability to:
   - Communicate confidently, professionally, and sensitively with a diverse range of internal and external stakeholders from a variety of professions, seniorities, and backgrounds.
   - Build strong and enduring work relationships with organisational leaders while also guiding and motivating colleagues.
5. Excellent organisational and time management skills with the ability to coordinate competing tasks of a time sensitive nature in a fast-paced and dynamic work environment.
6. Demonstrate a high-level of analytical and problem-solving skills with the ability to work independently and the initiative to respond to, prioritise, and efficiently manage tasks to completion.
7. A demonstrated proficiency in Microsoft Suite (Word, PowerPoint, Visio and Excel) and the ability to prepare, draft and review varied communications to a high standard e.g. briefings, spreadsheets, reports etc.
8. Demonstrate a creative flare and the technical skills to present information, and the ability to translate detailed concepts into visual aids, presentation materials, graphs, diagrams and tables.

Contact Officer
For more information, please contact Kathleen McCunnie by email ***************@nntt.gov.au.

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