Senior Project Officer

State Government Contract 
Start ASAP until 29 September 2024 with possibility of extension
Location: Murdoch 
Rate: $82.10 per hour plus super / 7.6 hours per day
 

Position profile 

Key project support to the Executive Director, specific to procurement and contract management projects, with a focus on facilities and operations management aspects of high value and high-risk contracts within the Department's Contract Management portfolio. The Senior Project Officer contributes to research, planning, development, and implementation of improvement strategies (and other project related activities as required) for contracts and/or procurements within Contract Management. 

Qualifications and Experience  

• Demonstrated experience in all aspects of project management, particularly in a commercial, contract and facilities management environment. 
• Well-developed written, oral and interpersonal communication skills, with the ability to liaise and negotiate effectively with internal and external stakeholders. 
• Well-developed research, analytical and problem-solving skills. 
• Capacity to provide support and advice on complex, sensitive and confidential matters. 
• Demonstrated initiative and ability to work effectively independently and contribute to the achievement of team goals, including an ability to be adaptable and innovative in managing competing priorities and change. 

Brief Summary of Duties  

Project Management 

• Provide executive, project management and administrative support; with a focus on facilities and operations management aspects of high value and high-risk contracts within the Contract Management portfolio.
• Contribute to the development of business cases, project planning, implementation strategies, tools, processes and systems to achieve project outcomes.
• Undertake research and analysis of information that informs strategic decision making to achieve government and health system objectives. 
• Monitor, track and evaluate project deliverables and outcomes for key improvement or strategic projects, including coordinating the involvement of relevant stakeholders as required. 
• Assist in preparing and managing detailed project and sub-project schedules and resources. 
• Monitor and review project deliverables as required. 
• Coordinate goods and services procurements associated with Contract improvement or strategic projects as required. 

Planning 

• Liaise and negotiate with contract users, service providers and other internal and external stakeholders, and incorporate input into planning activities for future contract development and/or strategic requirements. 
• Investigate and analyse issues associated with existing contracts and/or procurements in order to deliver strategies to resolve the issues. 
• Develop implementation plans and strategies in accordance with agreed objectives and timeframes. 
• Design and implement strategies for ongoing evaluation of contract improvement activities and outcomes as well as strategic projects. 

Stakeholder Engagement and Management 

• Maintain effective liaison with senior officers within Government and the Health System Manager. 
• Develop and maintain effective relationships and networks with key internal and external stakeholder groups. 
• Participate as a member of relevant committees and project working groups in relation to initiatives being undertaken by Contract Management. 
• Provide advice and support to project management groups on issues impacting on projects being undertaken. 
• Adopt a customer-focused and outcome-oriented approach to project management, systems management and resource delivery. 

Monitoring and Reporting 

• Draft and review ministerial correspondence, Briefing Notes, reports, submissions, discussion papers and other correspondence as required. 
• Prepare reports on the achievement of milestones and key outcomes throughout the course of projects, including Board Reports. 
• Apply quality improvement principles to projects, particularly project evaluation and feedback. 
• Coordinate and ensure commitments to reports, responses and enquiries are met in a timely and appropriate manner. 
• Develop and maintain relevant databases to record all information associated with high risk and high value projects; including the monitoring of human and financial resources. 

Governance, Safety and Quality Requirements  

• Participates in the maintenance of a safe work environment. 
• Supports the delivery of safe patient care and the consumers’ experience including participation in continuous quality improvement activities in accordance with the requirements of the National Safety and Quality Health Service Standards and other recognised health standards.  
• Completes mandatory training (including safety and quality training) as relevant to role.  
• Performs duties in accordance with Government policies and procedures. 
• Abides by the Code of Conduct, Occupational Safety and Health legislation, the Disability Services Act and the Equal Opportunity Act. 

Undertakes other duties as directed  

• Undertakes the duties of the role in accordance with the WA Health Code of Conduct, the SMHS Vision and SMHS Values of Excellence, Respect, Integrity, Care and Teamwork. 

A National Police Clearance and a Medical Check will be required for this role. 

For further information, please contact Milena on 0451 137 ***.