Senior Secretariat Services Officer

Join the Digital Governance and Policy team as a Senior Secretariat Services Officer to provide high-level, confidential and client-focussed executive support and advice in the management of secretariat functions for the Executive level forums, advisory committees and Boards, as relevant, to ensure that these high-level groups operate in the most effective way possible.

The role:
This role provide Secretariat Services to eHealth Queensland sponsored Executive Committees, subcommittees or other forums by preparing submissions and briefing papers for meetings, provide guidance and support on the implementation of secretariat policies, procedures and templates.

Key responsibilities include:

• Prepare, maintain and disseminate high quality documentation and other relevant information for the support committee(s)  including minutes, actions and decisions and provide ongoing advice through the provision of project plans, status reports, issues logs and completion reports, ensuring the retention of appropriate records.
• Using high level judgement and communication skills, guide and inform senior management and stakeholders as to meeting and governance parameters, outcomes and decisions.
• Develop positive, collaborative working relationships with Queensland Health senior management and support staff across Queensland Health.
• Develop and manage stakeholder relationships including senior management and support staff, initiating and facilitating open communication and disseminating business information.
• Analyse secretariat policies, procedures and templates, identify alternative approaches to improve work practices and implement changes to increase acceptance and stakeholder capability to comply with and adopt ICT Governance processes and relevant Terms of Reference.

Are you right for this role?

To be considered for this role, you will have excellent communication and interpersonal skills with a diplomatic approach and the ability to liaise and relate to a wide range of stakeholders including senior and executive stakeholders. Further, the successful candidate will have demonstrated skills in advanced time management and work prioritisation skills, advanced Microsoft Office Suite.

Knowledge

• ICT Governance
• General knowledge of project management methodology and gateway assurance
• Previous Executive support to Senior Management - will be highly regarded.
• Experience working within either the Government or Health sectors.

About eHealth Queensland:
eHealth Queensland is one of the largest Information Communication Technology operations in the state. It is responsible for ensuring the smooth operation of information systems and technologies so that Queensland Health employees and health providers have access to information that supports the delivery of health care.

Benefits of working with eHealth Queensland:
By joining eHealth Queensland you will work within a fast-paced, challenging and supportive environment where every employee plays a critical role in our ongoing success.

You will enjoy a variety of benefits, including:

• Competitive salary + generous superannuation and leave loading
• Flexible working arrangements
• Diverse work culture
• Career training and development

To apply for this exciting opportunity, submit your resume today.