Team Assistant

• Your ability to manage multiple priories in a fast-paced environment will ensure your success 
• Autonomous role in a supportive team environment
• Elevate your career with a unique opportunity to include merger activities and digital transformation in your mix of work.
• Work from anywhere in Australia, or from offices in Brisbane, Adelaide or Toowoomba.

About the role

As a Team Assistant, you will work as part of a team to provide seamless day-to-day administration support to the Legal Team, and where required the Company Secretary team.  Your responsibilities will be varied as you collaborate with internal stakeholders at all levels of the organisation to effectively coordinate a range of Board and team activities. 

Specifically, this will include: 

• Undertaking coordination and administration activities including meeting co-ordination Legal Team meetings and related activity, provide diary support to the Head of Legal (and to Chief Legal Officer and Special Counsel as required) 
• Attending meetings with members of the Legal Team and taking minutes and actions if required
• Providing support and coordination with respect to invoicing arrangements including the processing of invoices, liaising with stakeholders and appropriate record management
• Providing travel management coordination and support to the Legal Team
• Preparation of material to support the Legal Team
• Preparation of process flows 
• Providing administration support to the Head of Legal and, as required, Chief Legal Officer 
• Assisting with process improvement projects and initiatives as required
• Assisting with the development and management of registers as required
• Maintaining a schedule of regular reporting, ensuring that all contributors are aware of development time schedules and proactively manage delivery
• Organising, planning, managing and progressing work in an autonomous manner whilst working collaboratively within a small team.

About you

You need to show you have operated autonomously and prioritised competing demands in a high-volume, highly regulated, fast-paced environment and problem solved a variety of situations with tight timeframes, taking a pragmatic approach to tasks. 

To be considered for this multi-faceted and fast-paced role, you’ll demonstrate: 

• Solid experience in a similar role providing high level administrative support for Executives including diary, travel, and event management
• Well-developed written and verbal communication skills with an ability to coordinate and develop meeting papers, proposals and reports
• High level of motivation and ability to multitask and manage multiple projects, priorities and stakeholders concurrently
• Intermediate to Advanced level of experience in PowerPoint, Microsoft Word, Excel and Outlook plus Microsoft Teams and WebEx

Who are we? 

It's an exciting time to join our organisation! On 1 March 2023, two of Australia's most successful member-owned banking organisations merged, to form Heritage and People's Choice - Australia's leading mutual banking organisation and a genuine, member-owned alternative to the major banks. 

We exist to create a better future for our members and the communities in which they live. 

We are 100% member owned, with approximately 720,000 members and 1,900 employees. We have dual head offices in Adelaide and Toowoomba, and 95 branches across South Australia, Victoria, New South Wales, Queensland and the Northern Territory, trading under two brands, Heritage Bank and People's Choice. 

When you come to work at Heritage and People's Choice, you'll be joining a team of inclusive, friendly, and motivated employees who value making a difference every day for our members, community, and the planet. We are committed to creating an outstanding working environment where you feel supported, can continue to develop and are proud advocates of our members and our business.  

Benefits of working for us  

We believe the little extras can make a big difference in supporting your success. That's why we offer great incentives and benefits including: 

Extensive range of financial and lifestyle benefits, including (but not limited to): 

• paid parental leave and special leave provisions 
• flexibility and hybrid working arrangements 
• employee banking benefits and discounted insurances 
• Work from anywhere philosophy with the flexibility to work from home or in the office 
• Career development opportunities, and ongoing training, coaching and support 
• A dedicated Employee Assistance Program for you and your family to access in times of need 
• Paid volunteering days and access to a diverse range of community and charitable initiatives 

 If this sounds like you, then this is the next step in your career. Click 'Apply' now and submit your application, including a cover letter and current resume.

We are committed to diversity and inclusion and support candidate requests for adjustments to enable everyone to equitably participate in our selection process.