Team Assistant, Community Engagement

About North East Link

The Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victoria's biggest road project.

The Spark Consortium's Design and Construction Contractor - which comprises Webuild, CPB Contractors, GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.

The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne's freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.

About the Opportunity

An exciting opportunity has become available for a Team Assistant to join our Community Engagement team working on the iconic North East Link Project.

The primary responsibility will be to provide administrative support, which may include managing the day-to-day activities of Management, diary management, communications, reporting and records management. You may also be required to assist in client relationship management including events and management meetings.

This is a fantastic opportunity to develop your career on a major project and demonstrate your previous success, learnings, and knowledge, whilst supporting the team to achieve best possible outcomes.

This role will be accountable for:

• Provide high level administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
• Manage the day-to-day activities of Management and broader team
• Oversee and coordinate Management diaries, which will include scheduling and calendar planning
• Provide customer service to internal, external and community stakeholders as required.
• Manage financial records such as expenses, invoices and purchase requisitions.
• Assisting with reporting
• Develop and maintain the records management system, ensuring that information is accurate, up-to- date and stored safely
• Processing invoices and assisting with budget management
• Coordinate meetings which may include preparing agendas, invitations, minute taking, distributing actions and general organisational support.

Minimum requirements for this role are:

• Strong administration experience, ideally in an office environment
• Experience as a Personal Assistant highly desirable but not essential
• Excellent MS office proficiency, including Word, Excel and Outlook.
• Strong personal organisation skills and a high attention to detail.

If this opportunity is of interest to you, please click on the 'Apply now' button to register your interest and please also subscribe to 'Job Alerts' to be notified of upcoming opportunities with SPARK.

Whilst we are keen to hear from candidates with proven infrastructure project experience or experience working for a Tier 1 or Tier 2 Contractor to be a part of an iconic construction project in Melbourne, Victoria, we also will consider applicants that are seeking to enter or re-enter the industry.

SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity, inclusion and equity through providing a working environment where all employees feel included, valued, and free to bring their different skills, experiences and perspectives.