Tenders and Contracts Administrator

• Great role in a well respected and trusted industry leading organisation
• Join Local Buy and make a difference in Local Government
• Permanent, Full-Time position based in Newstead

About Local Buy

Local Buy is Queensland’s principal local government procurement partner and the largest provider of legislatively compliant Pre-qualified Supplier Arrangements in Queensland. We aim to make it easy, efficient and effective for local governments to connect to their suppliers.

Local Buy Arrangements are also a first for local government in Australia as they are open every 3 months to new suppliers or existing suppliers looking to expand the Categories they are in.  Local Buy has 52 arrangements under seven broad portfolios: Fleet, Civil Works, ICT, Consultancy, Corporate Equipment, Corporate Services and Industrial Commodities.

Local Buy is seeking to appoint a permanent, full-time Tenders and Contracts Officer to join its committed team of procurement professionals. Find out more at www.localbuy.net.au

The Role

As a Tenders and Contracts Administrator, you will be part of the Contracts Administration Team that supports the procurement process for Local Buy and delivers a high-performing Active Arrangements process. 

The Tenders and Contracts Administrator will play a pivotal role in creating, managing and administrating Tenders and setting up high-quality and effective prequalified arrangements. Utilise your Tender expertise to assist us in delivering an award-winning and Australian-first Active Arrangements process.

The role has a strong procurement systems component and is ideal for someone who is comfortable with systems and is willing to develop a high level of subject matter expertise and become the key ‘go-to’ person. 

Previous experience in a procurement environment and procurement technology would be advantageous. 

Some of your responsibilities will include:

• Administration of the Local Buy Active Arrangement Tender process, including set up of each Tender in the 360 system, mandatory forms/questions, and RFT setup through VendorPanel and tracking of tenders during the process
• Support the preparation and submission of Confidentiality & Conflicts Disclosure Agreements, Evaluation Recommendation Reports, Evaluation and Probity Plans and all other Tender-related documentation including proofreading and formatting.
• Working closely with the Category Officers and the Arrangements Team 
• Provide administration support for Local Buys Tender Portal (360) and VendorPanel
• Supporting the evaluation of Tenders including the evaluation of mandatory questions
• Provide document processing assistance including editing, maintaining and PDF for signing
• Supplier queries and escalations
• Assist with system set-up for Tenders and process improvements. 
• Set up the Local Buy Arrangements and supplier information in VendorPanel and send invitations to appointed suppliers

The position reports to the Manager of Procurement Technology and Contracts Administration.

Why Local Buy?

Join the award-winning team leading the future of procurement. Local Buy isn’t just Queensland’s peak procurement organisation – we’re recognised nationally for our excellence. In 2023, we were the CIPS overall winner and also took home awards for Best Procurement Transformation Programme and Public Procurement Project of the Year. We were even runners-up for Best Initiative to Build a Diverse Supply Base. These accolades reflect our commitment to innovation, collaboration, and social impact.

About You:

• Knowledge of contracts and tendering processes and documentation
• A minimum of two years' experience in Procurement. 
• Familiarity with Procurement Technology and confidence in setting up Tenders
• Experience in VendorPanel or 360 is highly regarded
• Experience in a similar role,
• Confident in dealing with tight deadlines
• A willingness to learn and work within our operating model, aspiration and vision
• Excellent attention to detail with a can-do attitude and a healthy respect for deadlines
• Demonstrated proficiency in using software applications such as MS Office (Word and Excel), SharePoint and Microsoft Dynamics CRM
• An ability to work cooperatively in a close-knit team, keeping all team members informed of your work
• Demonstrated ability to establish, prioritise and schedule tasks to meet deadlines
• Ability to maintain confidentiality and to exercise tact, discretion, initiative and sound judgment

What you will get in return:

• A competitive salary and excellent working conditions
• Extra 3 % employer superannuation when you salary sacrifice 6% (total of up to 19.5%)
• Up to 2 “Special Bonus Leave Days” per year during annual close down
• A strong purpose to your work, and a culture that will support you
• Flexible working environment
• Professional development
• An opportunity to be innovative in working with a range of suppliers and government clients

To apply for this role, please click on the APPLY NOW button.