WHS Systems Administrator

WHS Systems Administrator

Full-time – Permanent

Camberwell, VIC

About Us

At Baptcare, we care. Our Mission and Vision are lived through our WE CARE Values: for our residents, customers, clients, partners, and supporters; with the very young through to the very old, the vulnerable, with families through all of life’s stages and challenges.

Baptcare is a purpose driven organisation working across Victoria, Tasmania, and South Australia. Focused on providing residential and community care for older people and support to children, families, and people with disability, financially disadvantaged people and people seeking asylum.

Our Values are Wellbeing, Ethics, Co-creating, Accountability, Respect and Effectiveness​. ​

About the Role

The WHS Systems Administrator will work with the WHS systems and Governance Lead in partnership with Baptcare management and staff to contribute to organisational performance and employee engagement through assisting management and staff to become superior performers; and, when significant change is required, transforming the organisation in the achievement of new directions and goals.

The primary purpose of the Workplace Health and Safety (WHS) Systems Administrator is to support the WHS Systems and Governance Lead and the wider Work Health and Safety team to improve Health and safety performance, by managing WHS Documents and Records, Preparing safety reports, improving data quality, and maintaining Intranet Pages.

Key Duties

• improving data quality based on Baptcare processes to inform WHS improvement strategies
• managing the document life cycle to help the Systems and Governance Lead simplify the documents that Baptcare needs
• manage records to help WHS team find historical records to manage past incidents and help guide improvements
• providing reports on safety performance to help front line focus on their risks and improve safety
• updating Baptcare’s WHS intranet
• supporting the WHS team to simplify and improve supporting WHS administrative processes

• coordinate WHS Communications, including monitoring group email inboxes
• maintaining WHS Intranet (SharePoint).

Key Performance Indicators

• WHS documents are current and up to date
• Timely and accurate reporting, delivered within set timeframes (weekly and monthly reports)
• WHS intranet pages are maintained and kept current and up to date

WHS communications are monitored and appropriately managed

About You

You are passionate about starting your career in either Work Health and Safety or growing your business support skills. Solutions focused and up for making a difference, you align your approach to strategy to achieve organisational and divisional goals. You are a true business partner that instils trust in your stakeholders by demonstrating integrity and accountability.

Working as part of a close-knit team, you collaborate with and support others, demonstrating respect in your day-to-day actions.

You will ideally bring the following:

• 2+ years experience in an administration or equivalent role or interested in working in Health and Safety
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint)
• Clear verbal and written communication skills
• Accuracy in classifying and manipulating information and data
• Superior organisational and time management skills
• Document management (document control) skills (e.g., SharePoint experience) is highly desirable but not essential
• Intranet management, usability (for documentation or intranet) experience is desirable but not essential
• Plain language awareness but not essential is desirable
• 3 days a week at the Camberwell Office

For You

Baptcare is focused on living our values, not just talking about them. You’ll find the culture at Baptcare is one of genuine respect, support, and positive intention. We work hard to achieve results through change, continuous improvement, and ongoing focus on providing the best service delivery to our stakeholders. 

Further, the successful candidate will receive:

• A competitive salary, plus access to the tax benefits of salary packaging and novated leasing.
• Access to confidential counselling and support services.
• Be part of an organisation and a team that is driven to make a difference to the lives of our vulnerable community members.

How to apply:

Click 'Apply Now' to submit your application. 

Only short-listed applicants will be contacted.

• Applicants must have the right to work in Australia.
• The successful applicant will be required to undergo a National Criminal History check.

If you require support with the application process, please contact **********@baptcare.org.au

At Baptcare, we value diversity in all forms and aim to co-create inclusive experiences and communities with our employees, volunteers, the people we work alongside and our partners. We are committed to diversity and inclusion across all we do and to building communities and workplaces where everyone belongs.

Baptcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.