Accounts Administrator

Position Overview

The primary focus of the Accounts Administrator is to drive customer satisfaction through the accurate and timely delivery of day-to-day accounts administration (accounts receivable and payable) and invoicing.

Key Responsibilities

Invoicing

1. Prepare and send invoices to customers, working with managers to ensure GP targets are met.
2. Upload invoices and associated documentation to client portals.
3. Prepare reports and other documents that are required to be submitted with claims.
4. Answer telephone enquiries from customers regarding invoicing questions.
5. Undertake debt collection tasks where the primary debt collection officer is unavailable.
6. Other Invoicing duties as directed.

Receiving

1. Contact debtors and inform them of debts
2. Send monthly statements
3. Locate debtors and convey demand for payment
4. Put a settlement proposal or alternative payment arrangement to the debtor when needed
5. Submit to, and follow up with 3rd parties for collections of debt
6. Prepare paperwork, summonses and statements of claim for filing at court
7. Other Accounts Receivable duties as directed.

Accounts Payable

1. Process Tax Invoices for payment.
2. Verify Tax Invoices against Purchase Orders.
3. Ensure Purchase Order systems and processes are operating correctly.
4. Work with Administration, Service Managers or other staff to obtain information required to process and finalise invoices.
5. Work with Management for approval of invoices.
6. Manage the Autoflow imports including flagged items
7. Follow up suppliers for Purchase Order Invoices related to invoicing
8. Process credit card transactions
9. Other Accounts Payable duties, as directed.

General

1. Financial reporting duties, as directed.
2. Other scheduling duties, as directed.
3. Understand and adhere to company customer service standards, ensuring customers are provided with a professional and courteous service.
4. Achieve key performance targets, as established from time to time.
5. Participate in training as required.
6. Other duties as reasonably directed.

Safety, Environmental and Quality

1. Proactively promote WHS across areas of responsibility, helping to drive a safe work culture through the implementation of company WHSE policies, procedures and initiatives.
2. Be a good WHS role model: -

• Model safe work practices. Take reasonable care for your own health and safety and do not adversely affect the health and safety of other persons;
• Comply with all reasonable instruction and follow company WHS policies and procedures;
• Challenge unsafe behaviour / attitude at any level;
• Escalate safety issues as required;
• Engage with other workers to promote and encourage open discussions on WHS at all levels of the business to help ensure workers can achieve outcomes based on open communication, consultation, negotiation and agreement;
• Involve and assist other workers in any change management process;
• Help workers at all levels, to meet their obligations under the WHS Act; and
• Other WHS duties as required.

Skills and Experience

1. Previous experience in a similar role.
2. Strong attention to detail and excellent and effective communication skills
3. Critical thinking and problem solving ability, especially in a fast paced environment.
4. Strong customer service ethos.
5. Demonstrated time management skills and the ability to work independently.
6. Advanced computer literacy skills including knowledge of MS / Google suite, Job Management Systems (preferably SimPro) and Accounting Systems (preferably Xero).

Who are we

At PERSOLKELLY, our passion is - and always has been - putting you first.

We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability.

We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.

So it's over to you. If you would like to join our team, please APPLY now.

To learn more about working with PERSOLKELLY, we encourage you to visit our website.

Follow our LinkedIn page at linkedin.com/company/persolkelly for the latest updates and insights.