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SalaryAQUEA is seeking an effective and adaptable Accounts and Office Administrator to join our fast-growing business in Mitcham VIC. If you love a wide variety of tasks including bookkeeping, AR & AP, order fulfillment, inventory management, financial reporting and keeping the business running like a well-oiled machine, this job is for you.
ABOUT THE ROLE
This wide-ranging full-time position includes:
- XERO bookkeeping
- Account administration
- Accounts Receivable & Payable
- Sales order processing & invoicing
- Liaison with customers, suppliers and freight organisations
- Packing & sending orders
- Receiving deliveries
- Monitoring stock levels
- Keeping our office and warehouses organised
- Keeping contact databases up-to-date
- General record keeping.
As an integral part of our small team, you will be versatile, highly organised, methodical and motivated to “get the job done!”
YOUR RESPONSIBILITIES
- Maintain accurate financial and inventory records using XERO and Unleashed inventory management software, including monitoring Accounts Payable & Receivable.
- Help us with the smooth & efficient operation of AQUEA’s office and warehouses
- Process and prepare sales orders, purchase orders, packing slips, delivery connotes and various other operational documentation.
- Prepare regular financial and non-financial documents and reports using various desktop applications, including MS Office.
- Coordinate, process & pack customer orders and ensure timely delivery
- Support the Directors and assist with their various administrative tasks
- Maintain a clean and safe work environment in the office and warehouse.
ESSENTIAL SKILLS & EXPERIENCE:
- 3+ years XERO accounting software and bookkeeping experience
- MS Office applications (Word / Excel)
- Excellent written, verbal & interpersonal communication skills
- Excellent organizational and time management skills, attention to detail and accuracy.
- Ability to work proactively, independently and prioritise tasks
- Flexible and adaptable to changing requirements and priorities
- Team player: Willingness to jump in and help when and where needed
- Build rapport with customers and suppliers to ensure great outcomes for everyone involved
- Approachable, friendly with great phone skills.
DESIRABLE (BUT NOT ESSENTIAL):
- Experience with Unleashed Inventory management software.
- Swimming pool or landscaping industry experience
- Fluency in Mandarin (written and/or verbal)
HOW TO APPLY:
If you meet the requirements and believe you are a good fit for this role, please submit your resume and cover letter to hello@aquea.com.au. We are an equal opportunity employer and value diversity in our workforce. Only candidates selected for an interview will be contacted.
