Accounts Officer - Accounts Payable

THE COLLEGE
  
Moreton Bay College was established in 1901 as a school for girls from PP-12 and now supports an enrolment in excess of 1100 students. With a focus on academic excellence, underpinned by a rich and caring pastoral programme, MBC is the educational foundation for building perseverance, discovering courage and exploring creativity. With over 40 co-curricular activities to choose from, MBC stretches beyond the classroom and offers girls the chance to explore their identities, while harnessing success. With over 120 years of history, the College is well established with extensive libraries, sports, a state-of-the-art music and performance centre, an Olympic sized swimming pool and a chapel.
  
An historic turning point in the College’s evolution occurred on July 1, 2011 when Moreton Bay Boys’ College (MBBC) and Moreton Bay College (MBC) came together on the premise that they are stronger together. Governed by a single Board and led by a single CEO/Executive Principal, each school retains its single gender focus and its own personality and attributes. Both schools have significant strengths to benefit the other and together have a unique market-leading proposition in private school education.

THE POSITION

We are seeking a part time (30 hours) Accounts Officer – Accounts Payable.  This role will work across both Colleges - Moreton Bay College and Moreton Bay Boys’ College. The role will be responsible for the end-to-end Accounts Payable function, primarily for MBC, and provide hands-on support with other finance functions, as required.
  
The incumbent will report to the Finance Manager. All staff are employed by the CEO and Executive Principal.
  
All staff need to be supportive of the values, Christian ethos and Ethical Statement of both these Uniting Church day schools.
  
Further Information Applicants are encouraged to visit the College websites at www.mbc.qld.edu.au and www.mbbc.qld.edu.au

DUTIES AND RESPONSIBILITIES

Accounts Payable

• Responsibility for Accounts Payable emails
• Administration of the Alii Accounts Payable system
• Reviewing purchase orders and assisting with the purchase order process
• Processing invoices
• Processing employee reimbursements and debit card reimbursements
• Processing homestay spreadsheet for payment
• Processing payment run for EFT, BPay and foreign payments
• Supplier reconciliations
• Monthly follow up on outstanding invoices
• Liaising with suppliers
• Providing assistance to staff
• Fortnightly meeting with Alii support or as required
• Other duties as directed, which are relevant to the nature of this position in supporting the Colleges’.
• Actively contribute to a safety citizenship culture upholding health and safety policies, procedures, hazard reporting and safe work practices.

GENERAL ACCOUNTS TASKS
  
Other tasks to assist the finance team, including but not limited to:

• Leave cover and assisting other finance team members when required
• Reception cover when required
• Assistance with parent queries, and debt collection when required.

SKILLS AND ABILITIES

• Previous Accounts Payable experience essential
• Experience with TASS and Alii preferred
• Ability to maintain high levels of confidentiality
• Ability to work in fast-paced environment.
• A positive attitude, enthusiasm, and ability to work independently and in a team environment.
• Accurate data entry skills with excellent attention to detail
• High level of computer literacy
• Display initiative and possess excellent organisational skills
• Possess good interpersonal and communication skills

CERTIFICATES, LICENSES, REGISTRATIONS

• Working with Children Suitability Card or ability to acquire one, is essential.

WORK ENVIRONMENT

• An office workspace is provided.
• Daily tasks are conducted anywhere within the Colleges (travel may be required between the Colleges so own car / driver’s license is essential).

SALARY AND EMPLOYMENT CONDITIONS

• Permanent Part-time 30 hours per week (0.79FTE)
• This role is a School Officer role Level 4 ranging from step 1-3, as per the Moreton Bay College Enterprise Agreement. 
• Salary range from step 1 – 3 is $55,557.32 to $58,519.42 per annum.  This is the 0.79 FTE pro-rata annual salary.
• Pro-rata annual leave, sick leave and long service leave.

APPLICATION

Suitable applicants should apply by submitting ONE PDF DOCUMENT that combines each of the following:

• a statement of reasons why you are applying for this position;
• a current CV that clearly details experience, particularly in relation to the above skills and abilities;
• any additional information you may wish to submit; and
• the names and contact details of two professional referees.

Please note : All applicants must declare:

• Any pre-existing injuries or medical conditions that would prevent you from performing this job
• any convictions of any criminal offences
• that all information supplied is accurate and complete

Applications close 9am, Monday 5 February 2024
  
Please note:  only those applicants shortlisted will be contacted after the closing date.