Accounts Payable Officer

POSITION:                       Accounts Payable Officer

REPORTS TO:                 Senior Finance Officer

HOURS OF WORK:         22.5 hours per week 

                                         (days and hours of work to be negotiated)

TENURE:                          Permanent Part Time

POSITION OBJECTIVES

Shine Bright EYM (Shine Bright) manages quality, inclusive and family-centered early learning services that enrich children’s lives and empowers parents, families and local communities. To achieve this Shine Bright must be financially viable and have strong systems, controls and processes in place to support current and future growth of the organisation.

The Accounts Payable Officer reports directly to the Senior Finance Officer and has the responsibility for maintaining the financial records for Shine Bright’s suppliers on a day-to-day basis and for the delivery of an effective Accounts Payable and purchasing system.

KEY RESPONSIBILITIES

Effectively manage the Accounts Payable function, including:

• Ensure invoices are entered accurately and in a timely manner.
• Verifying accounts by reconciling statements with transactions.
• Resolve account discrepancies by investigating documentation, payments and   adjustments.
• Pay invoices by verifying transaction information, scheduling and preparing payments and obtaining authorisation of payment. Ensuring payment is made within supplier’s payment terms unless there is an exception e.g. no purchase order or items damaged or not received by service.
• Ensuring the approved supplier list is kept up-to-date and at the minimum number.
• Manage all supplier enquiries.
• Identify any time consuming processes and recommend improvement strategies.

Effectively manage the purchasing function:

• Ensure purchases orders raised in MYOB are actioned in a timely manner, with orders placed with suppliers as required in accordance with purchasing policy and procedures. 
• Referring any order requests that are out of the ordinary to the Senior Finance Officer and/or the Finance & Business Operations Manager before processing.
• Following up outstanding purchase orders in accordance with the purchasing policy.
• Provide training and feedback to kindergarten staff regarding the purchase order system.

Provide back-up support to the reception team by answering phones and greeting visitors, at times as directed.

Support the Senior Finance Officer and the Finance & Business Operations Manager in the management of other finance functions as required.

A position description is available via the www.shinebright.org.au website.