AddressAbout us
We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.
We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.
Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.
About the role
Based in ourMelbourne Studio, we are looking for an experienced Accounts Payable Specialist to join our team. Working as part of the Group Finance team, you will help to ensure the accurate and timely entry of vendor invoices into the Accounts Payable ledger of the finance system, as well as assist with timesheet & project code administration in both our Australia and international business.
The role will support our Perth Studio while also working as part of the Group Finance team and supporting international studios when required.
The role will focus on:
- Processing creditor invoices, ensuring correct approval authority is followed.
- Process and review employee expense claims in our expense management system.
- Process Corporate Amex and taxi accounts, where relevant for assigned locations.
- Set-up weekly payment runs for approval.
- Run ad-hoc creditor reports as required to review and verify vendor and project postings.
- Reconcile vendor account balances as required.
- Correspond with and attend to queries from creditors.
- Keeping creditor account details up to date in D365.
- Help assist with timely completion of studio timesheets (weekly studio reminders).
- Help provide project access requests for timesheets.
- Assist with project code set-up in D365.
About you
You have several years' experience as an Accounts Payable specialist, ideally in the construction/ design industry or a professional services organisation, where you are familiar with timesheets and project codes, exposure to working in currencies other than A$ is preferred but not essential.
You will have also used an ERP accounting and reporting systems D365 or similar. You have intermediate Excel skills and are familiar and comfortable with the Microsoft family of products (Word, Outlook, Teams).
You are self-motivated, able to work within tight deadlines, taking pride and ownership in work you deliver and consistently striving for excellence / improvement.
You have demonstrated ability to work autonomously and perform duties under limited supervision with excellent attention to detail and time management skills.
A certificate or similar qualification in Business, Finance or Accounting is preferred, most important is your experience with Accounts Payable and willingness to work as part of a team supporting multiple locations.
Why Hassell?
Our team enjoys a wide range of benefits to support their development and well-being:
- 16 weeks paid parental leave for both primary and secondary carers.
- A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
- Inter-studio transfer opportunities
- Wellbeing benefits
- Development and training opportunities, including access to online training programs and our People Coach program.
- Study assistance
Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.
Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.
Apply Now We're a fast-paced and proactive practice, so we don't wait until applications close to review them. Submit your CV and cover letter now. Please note that we do not accept speculative candidates via agencies or third parties.
