AddressMacnaught Pvt Ltd is looking for an experience Accounts Payable role who could also look after Administration duties. This role will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of vendor invoices, maintaining strong relationships with vendors, and supporting the finance team with various accounting tasks.
Key Responsibilities:
- Process and verify invoices, expense reports, and payment requests.
- Ensure New Supplier Application forms are completed; create new suppliers in Pronto system with back-up documents; maintain existing suppler details with completed internal ledger forms.
- Match invoices and delivery dockets with Purchase Orders; code then process invoices/invoices batches as per Accounting procedures;
- Process Suppliers’ statements reconciliation as well as weekly and monthly EFT payments for all Suppliers;
- Process shipments invoice, payments and reconciliations;
- Process variance and adjustments as per authorisations;
- Credit cards / Staff expenses coding and reconciliations monthly before end of month;
- Perform other Accounting duties and projects as required including filing, year-end auditing, end of month process, writing procedure manual for Finance Department etc.;
- Develop and maintain working relationships with Accounting team, back filing as required and with all staff at Macnaught;
- Develop and maintain working relationships with creditors, customers and external suppliers/distributors;
- Ensure the promotion of customer focus;
- Ensure that processes deliver their intended outputs;
- Maintain the integrity and follow all policies and procedures contained in the Quality Management System and Environmental Management System; facilitating the implementation of the QMS and EMS, to update and maintain processes in the QMS and EMS and to actively ensure the direct reports of this position are implementing and following processes outlined in the QMS and EMS on a daily basis
Preferred skills and qualifications -
- This is a part time role with a requirement of 4 days a week. 5-6 hours per day
- Must be able to work on Tuesday and Friday
- Bachelor’s degree in Accounting, Finance, or related field.
- 2+ years of experience in accounts payable or a similar role.
- Strong knowledge of accounting principles and procedures.
- Proficient in accounting software and MS Office, particularly Excel.
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience with Pronto is a plus.
