AddressJob Summary:
Red Star Hotel Group is seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for managing and processing accounts payable transactions, ensuring timely payments, and maintaining accurate financial records. This role is critical in supporting the financial health of our operations and ensuring compliance with financial policies and regulations.
Key Responsibilities:
Invoice Processing:
- Receive, review, and verify invoices for accuracy and compliance with company policies.
- Match invoices to purchase orders and receipts, ensuring proper documentation.
- Code invoices with the correct general ledger accounts and enter them into the accounting system.
Payment Processing:
- Prepare and process electronic transfers.
- Manage and execute check runs, ensuring all payments are processed in a timely manner.
- Reconcile payment transactions and ensure proper authorization and approval.
Vendor Management:
- Maintain and update vendor files and records.
- Communicate with vendors regarding payment status, discrepancies, and inquiries.
- Resolve any issues or discrepancies related to vendor invoices and payments.
Reconciliation:
- Perform regular reconciliation of accounts payable transactions.
- Monitor accounts to ensure payments are up to date and accurately recorded.
- Assist in month-end closing by preparing necessary reports and reconciliations.
Payroll Processing:
- Assist in the preparation and processing of fortnightly payrolls, ensuring all data is entered correctly and in a timely manner.
Compliance and Controls:
- Ensure adherence to company policies and financial regulations.
- Assist in the development and implementation of accounts payable policies and procedures.
- Support internal and external audits by providing necessary documentation and explanations.
Reporting:
- Generate and analyze accounts payable reports to provide insights into payment trends and status.
- Assist in the preparation of financial reports as required by management.
Continuous Improvement:
- Identify opportunities for process improvement within the accounts payable function.
- Participate in the implementation of best practices and new procedures to enhance efficiency.
Qualifications:
Education:
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- High school diploma or equivalent required.
Experience:
- Minimum of 1 years of experience in accounts payable or a similar financial role.
- Experience in the hospitality industry or a similar fast-paced environment is a plus.
- Familiarity with accounting software (MYOB) is preferred.
Skills:
- Strong understanding of basic accounting principles and accounts payable processes.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Excellent attention to detail and accuracy in data entry and financial record-keeping.
- Strong organizational and time management skills.
- Effective communication skills, both written and verbal.
Abilities:
- Ability to work independently and collaboratively within a team.
- Capability to handle confidential information with integrity and discretion.
- Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
Working Conditions:
- Standard office environment within the headquarters of Red Star Hotel Group.
- Occasional overtime may be required during peak periods or for special projects.
