AddressAbout Force Fire:
At Force Fire, our vision is to be a leading force in fire protection for our clients, coupled with our mission to offer an exceptional workplace for our team. We are committed to transforming the fire protection industry, fostering close connections, and nurturing an enriching culture. Our team is empowered to excel daily, making Force Fire not just a place of employment but a thriving community.
The Opportunity:
We are in search of a detail-oriented and organized Accounts Specialist to join our finance team. This vital role involves managing a high volume of financial transactions, including processing approximately 500 supplier invoices per month and handling around 300 client invoices monthly. This position plays a crucial role in maintaining our financial health and supporting our organizational growth and mission.
Key Responsibilities:
Suppliers Invoices:
• Raise purchase orders for suppliers in Simpro.
• Process approximately 500 supplier invoices per month in Simpro and Kofax.
• Liaise with suppliers and the Finance Team regarding any issues with supplier invoices or credit notes.
• Manage the service purchase inbox, ensuring timely and efficient communication.
Clients Invoices:
• Process recurring invoices in Simpro, amounting to approximately 300 invoices per month.
• Upload recurring invoices and other sales invoices onto clients' portals.
• Follow up on missing purchase order invoices/jobs.
• Compile internal claims (Safety claim) monthly.
• Maintain the shared accounts inbox, addressing inquiries and managing correspondence effectively.
Administration:
• Email monthly reports to clients, ensuring they are informed and up to date.
• Conduct monthly reviews of testing jobs to ensure accuracy and completeness.
• Raise quotes for batteries and fuel, including creating fuel jobs in the system.
• Participate in other financial and administrative tasks as needed to support the team and company operations.
Requirements:
• Have a background in Finance, or a related field.
• Demonstrated experience in accounts payable and receivable, particularly in a high-volume environment.
• Proficiency in using accounting software, specifically Simpro and Kofax, and a strong competency in Microsoft Office Suite.
• Excellent organizational skills, with the ability to handle multiple tasks and meet deadlines.
• Strong analytical and problem-solving abilities, with keen attention to detail.
• Effective communication and interpersonal skills, with the ability to collaborate across departments.
• A commitment to continuous improvement and professional development.
What we offer:
- Opportunities for growth and advancement within the company.
- Competitive salary and benefits package.
- A supportive and inclusive work culture that values teamwork, safety, and excellence.
