AddressJob no: 0061698
Location: Parkville
Role type: Part-time (0.8 FTE); Continuing
Faculty: Science
Department: Melbourne Energy Institute
Salary: UOM 5 – $79,961 - $91,844 p.a. (pro rata) plus 17% super
- Facilitates events, ensuring seamless coordination for impactful engagement activities.
- Provides administrative support to the Institute team
- Join us to support innovative clean energy research and impactful engagement!
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Administration and Events Assistant role at the Melbourne Energy Institute (MEI), located within the University of Melbourne's Faculty of Science, involves providing crucial administrative support to the Institute's Directorate team, which includes the Director, Institute Manager, and Events Coordinator, among others. Reporting to the Institute Manager, the role ensures the smooth operation of MEI's daily functions and supports its engagement initiatives and Events. Additionally, the position entails liaising with staff and students within MEI, the School of Engineering, the Faculty of Science, and the broader university community.
Your responsibilities will include:
- Preparing and processing invoices and payments.
- Reconciliation of purchasing and credit card statements.
- Assisting with human resource matters on behalf of the Director and Institute Manager, such as administering employment contracts, processing timecards, etc.
- Maintaining MEI’s SharePoint electronic filing system, in particular for administration activities such as HR and finance.
- Managing travel, accommodation and conference registrations for the Director and Program Leaders, and where reasonable, other staff including the Director’s own research staff and students.
- Provide general administrative support to Program Leaders or other key personnel
- Assisting the MEI team with event and seminar activities, such as booking rooms, organising catering, dissemination of meeting information, recording meeting and event attendees, event set up and pack down, etc.
Who we are looking for
You will possess excellent communication and interpersonal skills, and demonstrate the ability to interact effectively with diverse stakeholders while maintaining confidentiality. Additionally, you will showcase well-honed professional organizational skills, adeptly coordinating workflow, prioritising tasks, and meeting deadlines in a fast-paced environment, all while maintaining attention to detail.
You will also have:
- Completion of a diploma level qualification with relevant work experience, or completion of a certificate IV with relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- Experience in supporting event and meeting organisation.
- A high level of proficiency in the Microsoft Office suite.
For further information regarding responsibilities and requirements please refer to the attached PD.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – “The Melbourne Energy Institute (MEI)“
The Melbourne Energy Institute (MEI) delivers influential, interdisciplinary research on the transition to a clean energy system. We work with the community, industry and government on some of the world’s most pressing energy challenges. MEI has over 300 specialists across Architecture, Economics, Engineering, Health, Law, Planning, Science and Social Science. MEI researchers work together in four programs: Energy Systems; Power Generation and Transport; Heavy Industry and Resources; and Energy Materials.
MEI is one of the University’s interdisciplinary research institutes, and is administratively located within the Faculty of Science.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at hr-careers@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- Your responses against the Selection Criteria^ (found in the Position Description)
If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
Position Description
