Administration Assistant

THE CLIENT
  
This is one of those clients that we love to work with, they know what they want and have everything that you are looking for in your next role.
  
They are responsible for creating some of Perth’s most iconic outdoor spaces where you will be proud to point out “We designed that!” to your friends.
  
The office is super friendly with a team that works hard during the day and enjoys getting together regularly (why wouldn’t you when you work next to one of Perth’s best hospitality venues!).
  
They are well-established with excellent retention within the team, meaning that they provide a nurturing and personal development-based ethos that can see you get everything you are looking for from this role.
  
ABOUT YOU
  
This is the role for the Office Administrator that thrives on helping out their team, being the go-to person when people need something but at the same time can think a step ahead and be proactive.
  
The team are super friendly but during the day they are heads-down and focused on what they are there to do, so if you want to spend hours talking around the water-cooler this might not be the role for you.
  
You will have experience across several business areas and have very high attention to detail, especially when it comes to numbers!
  
THE KEY SKILLS
  
Lets drill down into some of the key things that will set you up for success in this role.
  

• Strong computing skills, particularly with Excel and generally across the full Microsoft Office suite;
• A positive ‘get it done’ attitude with an inclination to contribute to a happy and positive workplace;
• Excellent communication skills;
• A basic working accounting knowledge including in an accounting package;
• First-rate organisational skills;
• Ability to undertake multiple tasks within allocated timescales, with a high level of attention to detail;
• Demonstrated ability to work within a team environment and offering support to colleagues; and
• Flexible and adaptable and a demonstrated ability to suggest and implement change.

  
THE DETAIL
  
Let break down the key areas of the role and the main tasks involved, that might help you understand what we are looking for a little better.
  
Clerical Support for the Contract Administration Process
  

• Registers all Contract Administration Projects.
• Assists with contractor claims by entering claims into internal spreadsheets, sharing details with Landscape Architects and issuing payment certificates.
• Assists with contract variations by actioning requests from Contractors or team members. This includes entering financial data into spreadsheets or the studios databases and issuing variation certificates to relevant parties.
• Provides administrative assistance during tender preparation from receipt to issuance.
• Ensures copies of the Contractors insurance certificates are current, filed and issued to Clients as requested, including obtaining renewal certificates as appropriate.
• Prepares and issues practical and final completion certificates.
• Processes bank guarantees, recording and releasing as appropriate.

  
Accounting & Finance
  

• Uses remittance advices to process EFT payments in MYOB.
• Follows direction from Finance Manager to follow up overdue debtors.
• Supports Finance Manager in monthly invoice creation and distribution.
• Provides ongoing support to the Finance Manager through a range of tasks as requested.

  
 WHATS IN IT FOR YOU?
  
Firstly, you will get to turn up each day to a very cool space, the kind of place your friends will be jealous you get to work in, think all the mod-cons and then some!
  
You will be remunerated very well for your passion, dedication, and excellence in the role, this isn’t somewhere that you will go unnoticed.
  
You will get to do really good work in this role, with lots of diversity and new challenges, no two days will often look the same.
  
SOUND GOOD?
  
Then I would encourage you to click ‘Apply’ and send through your resume (in Word format if possible) along with a Cover Letter (extra points of you address it to me ‘Jacinta McConnell’) explaining why this is the role for you, and why you are the person for it!
  
PS: Applications with a personalised Cover Letter will go to the top of the pile, because it shows the attention to detail we are seeking.
  
PSS: ChatGPT isn’t that good yet (we can tell when you use it).
  
QUESTIONS?
  
Like to find out a little more before applying? Please feel free to pick up the phone and give me a call (Jacinta McConnell) on 08 6140 18***and we can have a highly confidential chat.