Administration Assistant

ABOUT US

Amana Living is one of the largest Aged Care providers in Western Australia and has been responding to the needs of older people and those who care for them since 1962. We offer a broad range of services, including residential care facilities, transition care programs, retirement living villages, home care, day care, respite, and dementia specific services. Together, we enable older people to maintain their individuality, providing what is needed to support a fulfilling life.

ABOUT THE ROLE 

We are seeking an Administration Assistant/Receptionist who will serve in a customer facing role at an Aged Care Facility in Coolbellup, providing administrative support to the facility elderly residents, visitors, manager as well as our clinical team and care staff. This position is offered on a part-time basis, working 5 days per fortnight in Coolbellup. 

Monday           0800-1615
Tuesday           0830-1645
Wednesday     0830-1645
Thursday         0830-1645
Friday              0830-1645

Please note, you must be able to commit to all days/shifts to be considered.

 Key Responsibilities:

• Provide excellent customer service to both internal and external stakeholders
• Manage a clean and professional Reception environment
• Efficiently manage day-to-day administrative tasks at different sites.
• Handle correspondence and communication.
• Rostering and processing timesheets for staff.
• Maintain organized records and databases.
• Assist with basic accounting and financial tasks as needed.
• Collaborate with team members to ensure seamless operations.

ABOUT YOU

The successful candidate will have a warm and welcoming demeanour, providing excellent customer service over the phone and in person, you will have demonstrated administration experience in a busy/dynamic environment and be able to multi-task.

Essential Criteria

• Proven experience in administrative roles.
• Previous experience in Aged Care or a Health/Medical setting would be highly desirable
• Experience in minute taking and report writing (preferred)
• Strong organisational and multitasking abilities.
• Superior time management skills
• Excellent communication and interpersonal skills.
• Intermediate in Microsoft office Suite
• Proficiency in using software
• Adaptability to work in diverse environments.
• Ability to work independently and as a member of a team.
• Driver’s licence and vehicle.
• Successful completion of a Pre-Employment Health Questionnaire and references
• Ability to obtain a National Police Clearance (within 6-months validity)
• Evidence of COVID-19 and Current years Influenza Vaccinations
• NDIS clearance

WHAT'S ON OFFER?

As a part-time employee, Amana Living offers you:

• The ability to salary package up to $18,550 pa
• Award-winning not-for-profit Employer of Choice
• Opportunities to study nationally accredited courses
• School holidays childcare assistance
• Discounted private health insurance with HBF and Medibank Private

Please click on Apply now and answer the questionnaire. Shortlisting & Interviews will commence immediately.