Administration Assistant

Join the Team at Rubidium Light, a dynamic lighting consultancy providing top-notch lighting design support to the design and construction industry. As a small business, we value our team as our greatest asset and offer a flexible workplace with an exceptional culture. With industry-leading remuneration, we also organize quarterly staff-focused social events and provide additional benefits.

We are on the lookout for an administration superstar who can elevate our team and enhance our business operations. This role is flexible, ranging from 5 to 8 hours per day to accommodate the needs of our applicants. 

Reporting directly to the managing director, you would be the go-to person for the office.

If you are passionate about contributing to the success of a growing business, we want to hear from you today!

Qualifications & Experience:

- Highly desired: Strong knowledge of Xero and bookkeeping

- Highly desired: Strong knowledge of Simpro

- Highly desired: Strong knowledge of Workflow Max

- Proficient in MS Excel and other MS Office suite programs

- A strong drive to enhance our business and provide excellent service to our clients

- Strong organizational skills with proven ability to be proactive, multi-task and effectively prioritize

- Excellent written and verbal communication skills

- A genuine desire to deliver high quality work and exceed goals successfully

- Problem solving and ability to think outside the box to find effective solutions

Tasks & Responsibilities:

- Efficient data entry and reporting

- Handling incoming phone calls and emails

- Bookkeeping using Xero

- Setting up and scheduling upcoming projects

- Generating detailed reports

Benefits:

- Full or Flexible Part-time position, averaging 5 to 8 hours per day, 5 days per week

- Engage in quarterly staff-focused events to foster team camaraderie

- Attractive remuneration package