Administration Coordinator - Pacific Labour Team

Costa is Australia’s leading grower, packer and marketer of premium quality fresh fruit and vegetables and is renowned for nurturing their people, cultivating growing sites and investing in ongoing research and development.

All of the products grown and sold are fresh, nutritious, unprocessed and grown on Costa farms or those of partner growers. People are at the heart of the business and across the regions, Costa is a major employer with more than 6,000 people during the domestic peak season.

About the Role:
Costa is a major employer in the Pacific Australia Labour Mobility Program (PALM), recruiting and mobilising around 2,000 workers across our farms nationally. 

Reporting to the Pacific Labour Team Finance and Projects Manager, this full time role will be a key member of the Pacific Labour Team (PLT) responsible for the overall delivery of our PALM program. The role involve working closely with the PLT and key site stakeholders to coordinate the travel and associated administrative activities for our PALM workers each year including:

• All travel bookings including international and domestic flights
• Domestic transfer booking and coordination from airports to sites including booking buses, accommodation, arranging food for workers etc
• Preparing and sharing itineraries for work groups, labour sending units in the Pacific and Costa sites
• PLT travel arrangements
• Invoice management, flight manifest, cost allocations, general reporting
• Database and PALMIS portal data management and reporting
• Procurement of arrival kits/items
• General administrative and team support including occasional assistance in person with arrivals and departures at the airport 
• Some travelling to the Pacific Islands and our domestic farms throughout the year may be required to assist the PLT team
• Systems used include SAP, Monday.com, SharePoint, Office, PALMIS (experience in these programs will be highly regarded). 

About You:
To be successful you must be able to demonstrate exceptional initiative, attention to detail, organisational skills, reliability and the capability to work collaboratively with multiple stakeholders.

Key Attributes:

• Strong planning and organisation skills with a proven track record of meeting strict deadlines
• Detail oriented with excellent data management and IT system skills and experience
• Background experience in one or more of accounting/accounts payable, the administration of high volume travel movements, logistics, Pacific Labour & migration 
• Travel experience and common sense to ensure mobilisations are efficient, cost effective and comfortable for workers
• Team player with a genuine care and willingness to support participants as well as having a friendly, positive attitude with the ability to build and maintain effective relationships. This includes cultural awareness and sensitivity. 
• The ability to operate autonomously and demonstrate initiative and independence
• The ability and willingness to assist in person during mobilisations including out of regular office hours on occasion. 
• Commitment to delivering on accountabilities including working additional hours during peak seasons, which can be offset during quieter periods.  

General:

• Located in Costa Head Office (Docklands, Melbourne), min 4 days per week.
• A competitive salary package will be negotiated, commensurate with skills, qualifications and experience (Guidance: Base $75k+).

Further Information and Applications:

Contact Michael Plunkett - Finance and Projects Manager - Pacific Labour Team  e:***************@costagroup.com.au 

All applications must be submitted via the Costa careers portal