Administration Manager

Melville Motors is seeking an Administration Manager to join our friendly team.

Summary of the role is as follows:

Assist the Financial Controller in processing and generating financial data for all dealership departments, which together represent the accurate financial condition of the business. Assist the Financial Controller in providing accurate reporting to the dealer principal. Responsible for office and administrative functions.

Essential duties are:

• Analyses and organizes office operations and procedures.
• Assist the FC in preparing monthly financial statement (DOC) according to dealership guidelines
• Assist the FC in the timely monthly lodgement of OEM/manufacturer's reports 
• Controls all posted documents, including time records, vehicle deals, commissions.
• Assist the FC in providing a timely daily operating control (DOC) to keep the dealer principal informed about trends.
• Reconciles select GL accounts monthly.
• Ensures that all manufacturer accounts including warranty claims, rebates, KPI money and bonuses are current and accurate.
• Prints monthly journals, schedules and general ledger. Assist FC in closing month by processing accounting month-end.
• Assists in completion of end of financial year end file.
• Assist the FC in ensuring compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Assist the FC in the preparation and lodgement of BAS.
• Oversees motor vehicle deals wash out/costing
• Manages the motor vehicle floor plan payouts
• Approves new accounts receivable accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Keeps an updated file of all dealership job descriptions.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned.
• Great attention to detail.
• Good communication skills are vital.

Qualifications required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. 

Education and/or Experience

• Bachelor's degree in Commerce or Business and/or professional accounting membership, whilst not essential, will be helpful.
• Motor vehicle industry experience.
• Pentana/eraPower DMS experience.

To apply. please forward a cover letter and CV to:

John Mitchell

Financial Controller

Melville Motors

*********@melvillekia.com.au