AddressImperial Glass Cockburn Central requires a full time experienced Administration Officer.
Main tasks
- Maintaining a clean and enjoyable working environment.
- Handling external and internal communication including phone and emails with appropriate action
- Invoicing in Tradify and transferring to MYOB
- Upkeep of business compliance in all client portals
- Escalate queries to appropriate senior staff if unable to assist.
- Banking- Reconcile all transactions
- Data entry of accounts, PO’s, invoices,
- Debtors ensure PO is assigned,
- Creditors- EOM payments,
- Banking- Reconcile all transactions
The above list is not exhaustive, and the role may change to meet the overall objectives of the company.
Other Duties
- Monitoring and upkeep of glaziers’ inductions/certificates etc.
- Job specific filing, printing and emailing.
- Basic quoting using Tradify
- Various Spreadsheet data entry and upkeep
- Provide all necessary office support to the team.
- Assist senior administrative staff as directed, to analyse and rectify any issues encountered with the business processes.
- Attends meetings when requested.
- Prepares clear, professional reports for presentation and discussion at meetings, when requested.
Required qualities
- Professional approach.
- Data entry of accounts, PO’s, invoices,
- Ability to work under pressure.
- Organisational and time management skills.
- Analytical thinking.
- Initiative.
- Business awareness.
Desired competencies
- Analytical thinking.
- Initiative
- Business awareness
- Positive approach to change
- Excellent attention to detail.
Qualifications
- Completion of Year 10 minimum, year 12 preferred Experience
- Minimum 2 to 4 years in a similar role preferred.
Knowledge
- Working knowledge of MYOB and Microsoft preferred.
- Planning and overseeing company events and office activities
Skills & competencies
- Customer service focused: committed to providing exceptional customer service across all channels– written, phone and face to face.
- Communication: the ability to communicate clearly and concisely, varying communication styles depending upon the audience.
- Able to follow instructions & ask questions when uncertain of information or process.
Teamwork:
- willingness to assist and support others as required and get on with team members.
Personal attributes
- Professional approach when dealing with clients in person and on the telephone (essential).
- Well-presented and well spoken.
- Confident manner (essential).
- Positive approach to change (essential).
- Basic knowledge of MS Office: Outlook, Word, Excel( Essential)
- Capable of working unsupervised.
This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.
Start Date- 22/05/2023
Contact email: ***@imperialglass.com.au
Phone -0499 900 *** during business hours
