Administration Officer- Early Childhood Education Department

• 1.0 FTE, Full time, ongoing position
• Salary range between $58,566-$63,239+ super
• Dandenong

ABOUT USChisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.Each year, we welcome some 41,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,400 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities.Our drive for commercial success is underpinned by our core values of Collaboration, Accountability, Integrity and Respect.In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.We offer more than 400 courses, from Victorian Certificate of Education (VCE)/Victorian Certificate of Applied Learning (VCAL)/ Vocational Education and Training Delivered to Secondary Students (VETDSS), through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas and short courses.ABOUT THE ROLEYou will be accountable for providing customer service, administrative and operational support to the Early Childhood Education Business Area. You are a key and active participant of the Early Childhood Education business area and provides support in relation to key customer service and administrative functions, in particular document production and monitoring internal compliance and proceduresYour key accountabilities will be to:

• Provide a high level of customer service to students, customers and staff:
• Assist with the coordination of internal and external events such as Award Ceremonies, Expos, Conferences and functions
• Assist in the preparation a range of regular and adhoc reports, documentation, papers and submissions
• Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders
• Provide assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination
• Assist in maintaining a centralised electronic filing system for records in the area, including TRIM and manual records, to ensure accessibility and reliability of business information
• Build and maintain effective relationships with internal stakeholders, industry partners and employers

ABOUT YOUYou will have relevant tertiary qualification Relevant Tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar roleAdditionally, you will also have-

• A strong client focus, with demonstrated experience in building client relationships and ability to provide excellent telephone, face-to-face and email advice
• Demonstrated experience in confidently and courteously liaising with people at all levels
• Proven experience in providing administrative support in a complex working environment
• Proven experience in process improvement, utilising creativity and internal networking to see projects through to delivery
• Demonstrated ability to build rapport and effectively engage with a diverse range of stakeholders
• Excellent written, verbal communication and interpersonal skills
• Excellent attention to detail and commitment to accuracy
• Demonstrated experience and strong knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint

BELONGING AND INCLUSIONChisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.We welcome and encourage applicants from diverse backgrounds to apply.We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our People, Culture & Safety Team at Pcsops@chisholm.edu.auAboriginal and Torres Strait Islander ApplicantsWe welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. If you have specific support requirements please contact our People, Culture & Safety Team at Pcsops@chisholm.edu.auHOW TO APPLYApplications for this position close 6pm, Sunday, 5 May 2024.
Applications should include:

• a covering letter
• curriculum vitae
• contact details of three (3) referees

Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:

• valid Employee Working With Children Check
• National Police Check
• International Police Check (if applicable)
• verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
• certified copies of qualifications and transcripts

Employees of Chisholm Institute/Caroline Chisholm Education Foundation (Chisholm) are required to comply with any applicable directions of the Chief Health Officer, as well as any policy implemented by Chisholm.If you have any questions regarding the position or require further information please contact Siobhan Siedlecki at Siobhan.siedlecki@chisholm.edu.auChisholm Institute reserves the right to withdraw an advertised position at any stage.