Administration Officer | Full-Time Permanent

Classification: Administrative Services Officer Class 3
Salary: $72,889 - $78,177 plus superannuation
Position No: 65096
Directorate: Canberra Institute of Technology
Advertised (Gazettal date): 12 April 2024
Contact Officer: Nicole Costigan on ***************@cit.edu.au or 02 6207 5***

Details: CIT Science is looking for an exceptional office administrator to join our dynamic team, providing a range of duties in support of the work of the department.  The role is highly diverse and would suit someone who is a quick learner and enjoys a challenge.

The department delivers a range of training in the areas of Forensic, Animal, Laboratory and Environmental Science.  Department also manages commercial authentic learning environments in CIT Dog Day Care.  Training is delivered through full time, part time and flexible study modes.  We work collaboratively with industry and with other areas across the College of Health, Community and Science and CIT to create unique innovative learning opportunities for students.

Reporting to the head of department, the successful candidate will undertake a wide range of operational and administrative tasks to support the department, which include but not limited to the following duties:

Provide administrative support including:

• Answering telephone and counter enquiries.
• Creating student files and maintaining electronic file management systems including TRIM.
• Maintaining local information management systems, departmental e-mail inboxes, student enrolment systems and databases.
• Assisting with organising meetings and information sessions and recording minutes of meetings.
• Undertaking student compliance checks.
• Providing administrative support for the enrolment and LLN assessment processes.
• Maintaining and ordering stationery supplies and stores.
• Participate proactively as a team member and autonomously, to provide high level client service to both internal and external stakeholders to support and promote the department/college priorities.
• Attend to enquiries from staff, students, prospective students and community, and liaise with industry personnel.
• Exercise judgement to interpret guidelines and procedures to seek resolution of issues arising from routine enquiries and work tasks.
• Work with Microsoft Office Suite as well as CIT’s student management system, Banner, and learning management system (LMS), eLearn, and the electronic file management system, TRIM.
• Assist in preparing the department for Program Review and Improvement.
• Prepare correspondence on behalf of the Head of Department.
• Undertake appropriate administrative tasks and incidental duties as required by the Head of Department.

Working at CIT: With an impressive 95-year history, Canberra Institute of Technology (CIT) is an exciting place to work. As the largest vocational education and training (VET) provider in Canberra, we are committed to recruiting, developing and retaining the best people possible at all levels. The benefits of working at CIT include:

• Access to facilities to support your health and wellbeing, including CIT Fit and Well Fitness centre at Bruce Campus, as well as a strong Employee Assistance Program
• Free parking

CIT is committed to building an inclusive workplace through a culturally diverse workforce. As part of this commitment, Aboriginal and Torres Strait Islander peoples, people with disability and those who identify as LGBTIQ are encouraged to apply.

Eligibility/ Other Requirements: QUALIFICATIONS AND EXPERIENCE

DESIRABLE

• Experience in an administrative role in the Vocational Education and Training sector.
• Current driver’s licence.
• Eligible to obtain a Working with Vulnerable People Registration card.

How to Apply:  Interested applicants should submit a pitch of no more than two pages. Your suitability will be assessed based on your skills and knowledge in relation to the duties/responsibilities of the role and clearly linked to the Selection Criteria. Applications should include a current curriculum vitae and details of two referees.

Applications should be submitted via the Apply Now Button Below

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