AddressWe are looking for ………
Administration Officer - Procurement. (6 Month Fixed Term)
The Opportunity
The Opportunity QMAG Pty Limited is one of the world's largest producers of raw magnesite, Coarse Calcined, Deadburned and Electrofused Magnesia used for the global agricultural, refractory and chemical markets. Magnesite is mined at our Kunwarara Operation; transported and further processed at our Parkhurst Site, then shipped and exported globally. QMAG is guided by our vision to Create Solutions that Make a Sustainable Difference and underpinned by our fundamental core values, capturing Family Spirit, Technology Leaders, Sustainable Thinkers & Actors and Excellence in Management and Leadership. QMAG Pty Limited is a fully owned subsidiary of the Refratechnik Group (www.refra.com) a global network of companies, all active in the refractory industry. As Refratechnik is the only family-owned refractory company operating worldwide, we attach great importance to a value-oriented corporate culture that frames what we do, but more importantly how we do it. We are seeking a Administration Officer to join our Procurement Team based at our Parkhurst Site for a period of 6 months.
About The Role
The purpose of the role of administration officer is to provide administrative support and assistance to the procurement team.
- Goods receipting supplier invoices / delivery dockets in SAP.
- Generate various reports in SAP and distribute.
- Maintaining various EXCEL spreadsheets.
- Expediting overdue purchase orders and updating SAP records.
- Compile and maintain statistics for reporting purposes.
- Reconcile and maintain electronic filing system.
- General office functions including but not limited to filing, photocopying, relaying messages, and other ad hoc requirements.
- Populating various templates.
- Provide support where required (Procurement / Finance team).
- Assist in organizing department functions e.g. Toolbox Meetings, Department Meetings, etc.
- Converting data into graphs.
- Assist in organizing tender process/documents.
- Assist in organizing contract Documents.
- Organise quarterly contractor meetings.
- Monthly stakeholder meetings and be the contact point for coordinating the requirements.
- Assist, support and contribute in implementation of continuous improvement process.
The Requirements
- Demonstrated experience with SAP.
- Excellent attention to detail and problem solving.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to multi-task.
- Experience in data keeping and report.
- Intermediate Microsoft Office suite skills.
- Intermediate Adobe skills.
- Ability to prioritize workload.
- Ability to work in a team environment.
- Demonstrate initiative to review and update work instructions and tasks to find the facts.
- Motivated and strong problem-solving abilities.
- Good interpersonal skills
QMAG is an equal opportunity employer and offers a family-oriented workplace where diversity, equity and inclusion are valued. Regardless of differences, our employees’ culture is seen, heard, and respected. We treat everyone fairly, with equal representation, opportunity and pay. We are also proud to be a WORK180 recommended workplace.
