Administration Officer Ao4 (Procurement)

Our client the Department of Agriculture and Fisheries  is looking for an Administration Office AO4 (Procurement) to work within the Forestry Business Unit, you will be part of a high performing, dispersed team, operating within a
dynamic environment undertaking the delivery of administration activities across a range of key areas in accordance with departmental processes. By working with with the Department of Agriculture, you will have the opportunity to work with staff from across the business unit and department to assist in resolving issues and ensuring operational requirements are met while
contributing to team goals.

As the Administration Officer (Procurement), you will undertake delivery of less complex procurement projects including initial planning, development of relevant documentation, and establishment of contracts. The Administration Officer (Procurement) reports to the Forestry Procurement Officer, Procurement and Finance, Business Services (Forestry) Department of Agriculture and Fisheries.

This is a temporary role - full time hours through to 31st December 2024, located at Nambour.  A further  6mth extension may be provided. 

Applications closing on Friday 15th March 3pm.

Responsibilities will include:
• Under the guidance of the Forestry Procurement Officer:
- undertake less complex procurement projects including initial planning, development of documentation and establishment of contracts, ensuring compliance with state and departmental procurement policy, achievement of desired business outcomes and delivery of value for money.
- contribute to the development of local desktop guides and training sessions on processes within the procurement section including procurement procedures and template documentation such as invitation documentation and evaluation plans.
- analyse less complex procurement matters, identifying and assessing options and recommending strategies to resolve issues.

• Maintain a detailed documentary record of procurement processes, decisions and contractual arrangements undertaken ensuring the audit trail is adequately maintained and documented for probity, accountability and audit
purposes.
• Contribute to negotiations with suppliers and liaise with personnel both within and outside of the department.
• Liaise with internal clients to determine requirements and progress of procurement projects, and external contractors in the conduct of less complex procurement projects.
• Develop, maintain and monitor positive and constructive relationships with internal clients and external Suppliers for the purpose of achieving and sustaining customer satisfaction and value for money.
• Meet deadlines and commitments, and complete tasks within relevant timeframes, both independently and within a team.
• Monitor and control own workload, taking responsibility (in consultation with the Forestry Procurement Officer) for allocation and reallocation of work as circumstances require.
• Contribute to the achievement of an equitable, ethical and safe working environment for staff, which has an emphasis on commitment, and continuous improvement directed towards the achievement of the business group
goals and objectives. 
• Other suitable duties, consistent with the duties and responsibilities of the position as directed by the Forestry

What we are looking for:
• Demonstrated experience in a similar Procurement role within the last 12 months to two years.
• Previous experience in a government procurement environment will be highly regarded.
• Initiates two-way communication by providing information and advice in a timely, proactive and non-technical manner
• Achieves mutually beneficial outcomes by listening intently and asking questions to understand the requirements and perspective of others.
• Actively seeks feedback and modifies approach to enhance own effectiveness.
• Ability to work autonomously and in a team environment, meet deadlines, establish priorities and work as an
effective member of a team to successfully contribute to organisational objectives.

You  might also have:
• Knowledge and/or understanding of the Queensland State Purchasing Policy and procurement policies and frameworks will be highly regarded.

TO APPLY:

Applications closing on Friday 15th March 3pm.

All applications are held in the strictest confidence.  

If you feel you meet the criteria and would like to apply, please send your CV with a covering letter addressing the criteria above through the apply button.

Jenelle Shield
EastCoast HR Group
P: 07 5443 6***
E: *****@eastcoasthr.com.au
W: www.eastcoasthr.com.au

We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The EastCoast HR Group specialise in the placement of quality professional staff and for the past 28 years we’ve placed more than 10,000 people in permanent jobs, contract and temporary roles across the engineering, environmental, construction, mining, accounting, medical, legal and office support sectors throughout Australia.